Executive Assistant Management

BETH J. BRIERE

***** *. ***** ***.; Littleton, CO 80127

Cell 719-***-**** Email: ablm7w@r.postjobfree.com

OBJECTIVE

To obtain a position within a secure and stable organization that will

enable me to contribute to its efficient operation by utilizing my skills,

knowledge, and over 25 years of experience, and to be given the opportunity

for personal enhancement and advancement based on job performance.

SUMMARY OF QUALIFICATIONS

. Over 25 years of professional administrative support provided in a

wide range of business types and various industries

. Several years of Supervisory/Management experience with proven

motivational skills and results achieved

. Previous instructor of MS Word/Excel at a Vocational School in

California for over 10 years

. Full understanding and experience with confidential information and

files

. Self-starter with strong organizational skills, and vast attention to

detail, supported by proficiency in MS Office suite, as well as MS

Publisher, Goldmine, PageMaker, Net Objects Fusion, Adobe, and proven

ability to master new software packages with great ease and efficiency

. Experience in other supportive roles including Office Management,

Staff Management, Supervision and Training, Account Management,

Bookkeeping, Accounts Payable and Receivable, Human Resources,

Customer Service, Business Management, Records Management, Project

Management and system creation and implementation

. Provide excellence in documentation design and creation, as well as

proficient composition and editing skills

. Able to effectively utilize office and audio/visual equipment and

ability to adapt to new machines with ease

. Proven ability to interface with individuals from varied backgrounds,

temperaments and with various education levels

. Creative problem solver, detail oriented, and able to multitask and

reprioritize as the situation dictates

. Currently posses an Active Secret Clearance from the DOD and a T-2

clearance from Department of Homeland Security

EMPLOYMENT HISTORY

Business Support IV - Executive Assistant 06/07 - Present

Centura Health (Revenue Management Department)

. Provide assistance to four (4) Corporate Directors

. Prepare PowerPoint presentations, create Reports, Memos, Spreadsheets

as needed

. Manage multiple Directors' calendar including scheduling, accepting,

and declining meetings

. Prepare Agendas and take Minutes for 3 ASC meetings (B/AR, LSS, Charge

Audit)

. Review, modify and send weekly reports pertaining to denials

. Responsible for working a report using Meditech on a weekly basis that

positively affects DNFB

. Liaison between Facilities and CBO for ROI Requests

. Type correspondence, draft and implement policies and procedures when

necessary

. Maintain office supplies including office equipment. Work with

various vendors and negotiate contracts to ensure cost savings and

efficient use of products

. Organize and coordinate quarterly New Hire Orientation for Revenue

Management Associates

. Assist with new employee implementation regarding badges, IT requests,

cubicles, computer set up, etc.

. Responsible for all building related issues at 109 Inverness Ste. J

. Open IT tickets for office equipment issues as well as handle issues

myself such as computer/phone moves

. Responsible for set up and operation of all audio/visual equipment

including projector and video conferencing

. Travel arrangements and Expense Reports

. Create and Maintain global distribution lists and share drive folders

. Project Management as assigned with minimal supervision or direction

Functional Area Supervisor 11/05 - 05/07

CMI Management (Federal Contractor for USCIS-Denver)

. Supervise, oversee, prioritize, and manage the day to day activities

of 4 staff members

. Responsible for the clerical functions to support the naturalization

process of applicants to become US Citizens to include scheduling

interviews, requesting A files, processing all incoming mail,

scheduling ceremonies, printing certificates, maintaining logs,

attending and managing the naturalization ceremonies to ensure a

successful outcome.

. As the supervisor, responsibilities also include maintaining human

resource related reports on staff such as production reports on a

daily/weekly basis, payroll submission via Deltek, bi-monthly

narrative reports, performance evaluations, and promoting and

maintaining a high morale for the department.

. Duties also include regular meetings with DHS as well as the clerical

staff, accommodating DHS with special projects that may be required.

. Currently implementing various efficient and effective processes and

procedures to ensure completion of tasks in a timely manner.

BETH J. BRIERE 719-***-****

Executive Administrator/Training Coordinator 02/04 - 09/05 (perm emp)

Fluke Networks 12/03 - 02/04 (temp emp)

. Provided assistance to the President and his Executive Staff of eight

people.

. Privy to confidential/restricted information regarding finances,

employees, acquisitions, etc. Responsible for maintaining

confidentiality of files and information received.

. Maintained executive level calendar for department and distributed to

staff, scheduled and coordinated executive level meetings, conferences

and events including Operations, Strategic Planning, and Budget

reviews

. Provided extensive follow up and quality control to ensure timely

delivery of all action items and deliverables

. Maintained confidential executive level bowler and counter measures,

as well as maintained electronic organization of file storage for each

meeting, and edited and formatted President's Letter on a monthly

basis

. Typed correspondence, memos, etc, and responsible for all travel

arrangements utilizing online tools

. Responsible for coordinating quarterly update review conference call

to include 300 people worldwide, as well as

preparing PowerPoint presentation and projecting for all via WebEx

. Gathered necessary documentation prior to standard monthly meetings

and program reviews, which required

communication and follow up with upper level management and executives

. Responsible for managing a department budget and moving monies when

necessary due to forecast

. As the training coordinator, I was responsible for the scheduling and

coordination of both our scheduled and onsite

classes. This included setting dates and locations for the courses,

uploading information to the website, maintaining A/R for class

payments, acting as liaison between sales mgr, instructor, and

organization contact, ensured

equipment availability, and that notification of the courses was

properly processed. In addition, I would generate PO requisitions

when necessary for the instructor's fees.

Real Estate Appraiser 10/02 - 12/03

Self Employed

. Determined the value of residential homes in the Colorado Springs area

and prepared extensive reports

. Researched County Records and property information using both Internet

sites and MLS

Executive Assistant/Administration Manager/Supervisor 01/02 - 07/02

SMI International (Headquarters) (Government Contracting Company)

. Represented Corporate Executives & coordinated Executive level

activities and events

. Answered phone/scheduled appointments/composed and typed

correspondence/routed incoming mail

. Acted as custodian of confidential corporate documents and records

. Coordinated and maintained confidential executive budget / Planned and

coordinated conferences

. Maintained Corporate Action Item list and coordinated monthly

Management Review Meeting

. Tracked progress of tasks assigned by Executives to staff, as well as

followed up with Executives to ensure their tasks were completed ahead

of schedule, and all deliverables were met on time

. Maintained two portals on internal internet company information

website

. Contacted or responded to contacts from higher-ranking individuals who

were from large national & international firms or federal agencies

. Developed and coordinated office supply ordering and inventory

management policy and procedure

. Supervised 1 employee, as well as Corporate administrative activities

including travel arrangements for entire staff

. Prepared memorandums outlining and explaining administrative

procedures and policies to supervise other administrative staff

. Responsible for all travel arrangements, including voucher and

authorization preparation.

Auditor (internally repositioned from Operations Processor 1) 11/01 - 01/03

Wells Fargo Home Equity Origination Center/Equity Direct

. In the Audit department my primary responsibility was to review

confidential loan documents returned from the customer for accuracy

and to ensure all necessary state and funding requirements are met.

. In the Quality Control department, my primary responsibility was to

ensure the accuracy and efficiency of the confidential documents prior

to being sent to the customer. Overall quality rating is 99%, with my

production being above standard

Administration Supv/Executive Assistant to CEO and Executive Director

04/98 - 09/01

Christian Retirement Coalition (Financial Planning/Investment Firm)

Colorado Springs, CO

(promotion from Executive Assistant below)

Administration Supv/Executive Assistant Responsibilities:

. Supervised all operations of two departments - Client Services and

Organization Services

. Supervised and prioritized the day to day activities of 7 employees in

multiple departments

. Developed, implemented and monitored systems, policies, and procedures

reducing costs by nearly 40%

. Maintained all office equipment, including voice mail for 19 employees

and a 24 user phone system

. Responsible for all activities related to compliance, including annual

audit, demonstrating an 80% improvement

BETH J. BRIERE 719-***-****

. Provided support to Financial Representatives when obtaining both

securities and insurance licenses

. Assisted up to 12 Financial Representatives by monitoring license

renewal dates and obtaining continuing education materials as needed

. Maintained all confidential Human Resource files and prepared reports

as required while adhering to strict confidentiality

. Responsible for acquiring new staff, devised training schedules, and

conducted staff training

. Analyzed current office systems and procedures on an ongoing basis,

and implemented cost and time saving changes

. Reviewed confidential securities paper work for processing, thereby

increasing accuracy and efficiency by 75%

. Developed an implementation system of new retirement plans for

companies that increased productivity ability by 50%

. Served as liaison between broker dealer, branch and clients

Executive Assistant to CEO Responsibilites

. Composed and typed correspondence letters and memos and proofread to

ensure accuracy and clarity

. Read, monitored, and coordinated emails of 3 email accounts, including

confidential emails

. Prepared 4-5 complex proposals per month to be presented to CEO's,

CFO's, and Business Administrators

. Created, as well as amended, numerous PowerPoint presentations

. Performed daily maintenance of extremely busy Executive calendar using

GoldMine 5.5

. Scheduled meetings and appointments in a manner that capitalized on

the most effective use of the CEO's time

. Handled all aspects of extensive travel arrangements, both foreign and

domestic for the executive and staff

. Prepared voluminous documents for Board meetings, and maintained an

efficient, organized and confidential filing system

. Monitored and amended various office systems and equipment including

long distance usage, shipping methods, and office supplies, saving the

company in excess of $2,000 per month, including introducing DSL

internet service.

. Maintained current Securities and Insurance licensing status for the

CEO

. Processed all incoming and outgoing mail

. Handled miscellaneous projects with little or no direction

. Coordinated exhibitor/speaking opportunities for 5 conferences and

trade shows annually

EDUCATION

AHIMA Distance Education 2010 - Present

A&P / Coding Basics (Completed A&P and Med Terminology Courses with an "A"

average)

Jones Real Estate College 2002 - 2002

Real Estate Appraiser Course Certificate

Various skill building seminars and courses 1998 - 2001

Administration, Communication, Planning, Managing, etc. Certificates

Quick's Computer Center, Covina, CA 1990/1992

Word Processing Skills in WordPerfect 5.1, MS Word, Excel, and Lotus 1-2-3

Diploma

Rosemead High School, Rosemead, CA (3.5 year graduate) 1985

Achieved honor roll status five of seven semesters & member of CSF (CA

Scholastic Federation) Diploma

COMPUTER AND SOFTWARE SKILLS

. Microsoft Word / Excel / PowerPoint ( Microsoft Visio (

WordPerfect

. Microsoft Access ( Microsoft Outlook ( Typing 70 to 80 WPM

. GoldMine 5.5 ( Microsoft Publisher ( Internet

(Netscape/Explorer)

. Claims 4 ( AS400 ( Email and Lotus ccMail

. Adobe Messenger ( CIS- InsMenu ( Adobe Acrobat & PageMaker

. NFTS (national file tracking system) ( QuickBooks ( Lotus 1-2-

3

. Medipac ( Meditech ( Light Web page development

. DMS ( EMS Enterprise 5.0 ( MAGIC (IT tickets)

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