Administrative Assistant Manager
Resume:
KRISTIN M. VANTREASE
Macomb, MI 48044
abin48@r.postjobfree.com
OBJECTIVE: A career opportunity with a dynamic organization in which I may
utilize and expand my knowledge, experience, project management skills and
education.
EDUCATION: Oakland University - Bachelor of Arts Degree, Communications
PROFESSIONAL EXPERIENCE
National Counseling Group, Inc. - Fredericksburg, VA
October 2009 - August 2010
Mental Health & Substance Abuse Services
Relocation to Michigan (permanent)
HR Generalist
. Provided HR and Staffing Support to HR Director, Site Directors and 350+
employees including: benefits administration, payroll support, new hire
and termination processing and general employee support.
. Maintained HRIS database records and reports on a monthly basis or as
required.
. Performed necessary checks and verifications with authorities,
references, and third parties for contracted or hired individuals,
including drug tests, fingerprinting for both federal and state.
. Prepared payroll transactions for processing on bi-weekly and monthly
basis.
. Responsible for candidate pre-screening and follow-up for three locations
within organization.
. Maintained and track employee information for monthly HR internal audits
and compliance.
. Served as primary employee contact for all employment related
questions/issues.
. Administered all employee files
. Project work as required.
RRCSB - Culpeper, VA November 2007 -
October 2009
Community Service Board/Non-Profit Organization
Position closer to home
HR Assistant
. Provided HR, Staffing and Administrative support to HR Manager,
management and additional personnel as required including: job files, new
hire paperwork, internal/external advertisements, interview scheduling,
new employee orientation, offer letters, employment packets, initiation
and tracking of mandatory background investigations, drug screens,
education, social security and DMV checks.
. Administered COBRA, FMLA, Workman's Compensation, benefits, employee
referral program and processing of new hire/termination, and qualifying
event information into HRIS system.
. Served as liaison for new hire/termination information including
computer/telephone/keys/long distance cards and id badges.
. Prepared transactions for personnel and payroll and
established/maintained HR files, HRIS records and databases.
. Compiled and maintained recruitment and employment activities.
. Prepared monthly and quarterly advertising expenditure reports and
monthly recruiting and job sourcing reports for the Board of Directors.
. Served as primary vendor contact, monitored costs and processed related
invoices.
. Responded to inquiries relating to job opportunities and employment
practices.
. Responsible for reorganization of orientation process and administrative
department procedures.
. Provided education and information to employees and managers for benefit
programs.
. Processed enrollment for benefits ensuring accuracy and completeness,
ensured compliance with applicable Federal, State and organizational
legal and policy requirements.
. Served as first point of contact for department.
KRISTIN M.
VANTREASE
Pg. 2
MARIAMANTE ACADEMY - Fredericksburg, VA October 2006
- September 2007
Primary Education/Non-Profit Organization
Academy Closed
Executive Administrative Assistant/Assistant to the Headmaster
. Provided administrative support to the Headmaster of the Academy.
. Assisted with student enrollment, vendor communications, data
verification, supplies, mass mailings, and follow-up.
. Assisted with organization, creation of flyer/advertising materials and
follow-up for multiple fundraising functions for the organization.
. Developed administrative procedures and forms utilized within the
organization.
. Assisted with the redesigning and streamlining of recruiting and staffing
processes.
. Planned, organized and oversaw preparations for 2007 graduation.
EXPERIAN - Schaumburg, IL
December 2005 - August 2006
Credit Reporting/ Database Marketing
Relocated to Virginia
Staffing Coordinator
. Provided HR and Staffing support to the Director, Recruiters, HR Business
Partners, Hiring Managers and additional HRs personnel as requested
including: job files, new hire paperwork, internal/external
advertisements, interview scheduling, new employee orientation, offer
letters, employment packets, initiation and tracking of mandatory
background investigations and drug screens, candidate expense payment and
travel.
. Partnered with HRs internal clients and the staffing team to gain
detailed understanding of organizational goals and needs relating to the
Staffing Department.
. Interacted with Recruiters and various members of corporation to close
requisitions and complete internal applicant tracking process.
. Preparing weekly, monthly and quarterly staffing master staffing report
for distribution to senior corporate Managers and Vice Presidents.
. Assisted with the redesigning and streamlining of current recruiting and
staffing processes in an effort to increase accuracy, reduce errors and
made the process more responsive to hiring managers and potential
employees.
RASMUSSEN COLLEGE, INC. - Burr Ridge, IL July 2005 - December
2005
Post Secondary Education Start-Up Company Position Eliminated
Executive Administrative Assistant/Organizational Development & HR
(Corporate)
. Supported Vice President of Organizational Development, Director of
Employee Recruiting, Director of HR and additional HR personnel.
. Coordinated reorganization of recruiting process for organization-wide
utilization.
. Assisted with recruiting functions including sourcing, postings,
recruiting matrix, interview scheduling, advertising, and job files.
. Administered and maintained candidate profile assessments, profiles
and reports.
. Maintained and developed organizational charts throughout
organization.
. Administered recognition programs including employee and campus
recognition programs, and referral program.
. Created and organized webinars, trained corporate management on
recruiting processes and HR organizational issues.
. Coordinated surveys, executive meetings, events and travel for the
department.
. Developed various presentations and reports utilized for various HR
functions.
CRAIN COMMUNICATIONS, INC. - Detroit, MI May 2002 - October 2004
Publishing Relocated to Illinois
HR Associate (Corporate)
. Supported Chief HR Officer, Regional HR Managers, and additional HR
personnel as required.
. Assisted with recruiting functions including internal/external
advertisements, resume review, phone screens, interview scheduling,
background/employment investigations, reference checks, offer/unqualified
notifications and letters, job files, employment packets, orientation and
follow-up.
. Updated recruiting method by utilizing process mapping system to
eliminate duplication and increase departmental efficiency.
. Administered COBRA, processed new hire/termination, and qualifying event
information into HRIS system.
. Served as liaison for new hire/termination information including
computer/telephone/travel set-up, security identification cards,
corporate credit cards, stationary, and business cards.
. Assisted with open enrollment including employee/vendor communications,
data verification, supplies, mass mailings, and follow-up.
KRISTIN M. VANTREASE
Pg. 3
. Processed, tracked, and resolved outstanding benefit claims at various
levels of the company.
. Responsible for obtaining approvals, processing, and tracking invoices
for corporate temporary employees and department.
. Audited and trained HR staff on I-9 requirements and compliance.
. Standardized and maintained employee files and PTO records corporate
wide.
. Responsible for writing and editing of HR articles for inside company
publication, and creation/implementation of HR Intranet Q&A.
. Coordinated calendars, meetings, conference calls, travel, and ordered
supplies/materials for department.
RCM TECHNOLOGIES, INC. - Southfield, MI August 2000 - November 2001
Technology & Engineering Consulting HR Centralized/Position
Eliminated
HR Administrator
. Assisted Vice President/General Manager and Corporate HR Management with
compliance issues for branch.
. Served as branch liaison in the administration and reporting of annual
and ongoing employee benefit programs.
. Assisted in processing payroll including PTO records, commissions, draws,
adjustments, bench pay, expenses, and per diems.
. Administered required paperwork for new hire, promotions, performance
reviews and terminations.
. Served as liaison between attorney and employees to coordinate and
maintain employee immigration status.
. Conducted new hire orientation for branch location, and standardized and
maintained branch employee files.
DELOITTE & TOUCHE LLP - Detroit, MI May 1999 - August 2000
Accounting & Consulting Firm
More Opportunity
HR Administrative Assistant
. Supported HR Director, Experienced and Administrative Recruiters,
Administrative Services Manager, and additional office personnel.
. Coordinated phone screens, office visits, candidate/interviewer
correspondence, Firm and functional group paperwork.
. Generated and processed offer/unqualified/transfer notifications, and
repayment/non-compete agreements.
. Maintained database for new hire, transfer and terminated employee
information for all Michigan locations.
. Assisted in monthly organization of weekend functional team group
interviews.
. Maintained database of Firm wide employee referral program information
and reports for all Michigan locations.
. Standardized and maintained candidate resume files for all function
groups with Detroit locations.
. Categorized and submitted all candidate resumes, maintained EEO tracking
for departmental submittal.
. Tracked invoices, advertising, corporate credit cards, candidate
reimbursement, and referral payments.
. Coordinated meetings, calendars and travel for and within the department.
QUALIFICATIONS
Microsoft Office, Word 97/2000, Excel 97/2000, PowerPoint 97, FileMaker
Visio, SAP, Ceridian, Oracle, Microsoft Publisher, Microsoft Exchange,
GroupWise, Outlook, Lotus Notes, Miscellaneous Corporate Programs/Databases
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