Administrative Assistant Manager

JULIE CARTER

**** *. ** ****** ***., #*** Sacramento, CA 95833 916-***-****

abi4gr@r.postjobfree.com

SUMMARY OF QUALIFICATIONS

Highly organized, motivated and detail-oriented with 10 years of experience as an Administrative

Assistant, as well as Human Resources Assistant. Innovative, hard-working, strong interpersonal skills,

with the ability to handle multiple projects simultaneously under tight deadlines. A talent for analyzing

problems, developing and simplifying procedures, and finding creative solutions. Especially skilled at

developing working relationships with clients and staff.

PROFESSIONAL EXPERIENCE

BUS WEST – Woodland, California

Administrative Assistant, November 2008 to March 2010

• Administered required paperwork for new employees

• Interviewed, hired and trained drivers for delivery of transit and school buses as well as parts

• Reviewed and processed weekly driver payroll

• Received, checked in, and processed new buses into Woodland location

• Planned, assigned and directed duties of mechanics to insure work is completed in a timely

manner

• Opened, monitored, and closed all repair and warranty work orders for new buses

• Scheduled delivery of new buses for all of California utilizing both in-house and outside drivers

• Developed, documented and implemented efficient office policies and procedures

• Performed general office duties such as ordering supplies, maintaining records management

systems and performing basic bookkeeping work

A-Z BUS SALES, INC. – Sacramento, California

Administrative Assistant, May 2008 to October 2008

• Provided administrative support to both General and Department Managers

• Processed bi-monthly departmental payroll

• Organized monthly training classes as well as luncheons

• Greeted and assisted customers

• Assisted Parts Department with timely distribution of invoices

• Assisted Warranty Administrator in registering new buses

• Monitored supply and equipment stock

ISLETON TRAILER PARK – Isleton, California

Property Manager, March 2007 to April 2008

• Created, prepared and maintained all required paperwork

• Maintained accurate ledger of accounts payables and receivables

• Managed 47-unit mobile home / 8-unit apartment park

Julie Carter

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A-Z BUS SALES, INC. – Sacramento, California

Administrative Assistant to General Manager, December 2003 to February 2007

• Assisted in hiring, training and supervising office clerical staff

• Assisted HR Manager with confidential employee issues and benefits

• Ensured work product quality and quantity control by reviewing documents, reports or other

materials for content, completeness and accuracy

• Collected, typeset and designed sales information and photographs for monthly Parts and Service

flyers, as well as advertisement for Emissions systems sales and installation

• Maintained calendar for office events, meetings and travel

• Planned work policies, procedures and work flow processes

• Coordinated and organized various corporate functions

• Created and maintained up-to-date Office Procedure Manual

JCR ENTERPRISES – Elk Grove, California

Owner / Operator, September 2002 to December 2003

• Created a typing / transcription business working from home

• Transcribed legal and medical documents with a high degree of confidentiality utilizing both

Microsoft Word and Word Perfect

MALOOF SPORTS & ENTERTAINMENT – Sacramento, California

Administrative Assistant to Operations Manager, February 2001 to August 2002

• Handled confidential correspondence for both in-house and outside customers

• Processed payroll for approximately 50 employees for four different departments

• Responsible for setting up in-house location arrangements for performers

• Created and maintained detailed filing system for all operations pertaining to the venue

JULIE’S PRECIOUS GEMS – Woodland, California

Owner / Operator, May 1992 to January 2001

• Created and operated a licensed in-home childcare business

• Maintained required records for Yolo County Social Services and California State Licensing

Department

• Met and exceeded County and State requirements to maintain certification and license

• Hired, supervised and coordinated schedules for child care assistants

• Maintained all business records including payroll, accounts of income, expenses, profit and loss

statements, business journal, and time-use legend, with great attention to detail

• Recipient of the 1994 Woodland Child Care Provider of the Year award

• Served on the Woodland Child Care Commission from 1994 to 1995

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