Assistant Administrative

Bonnie R. Grimes

**** ***** *****

Indianapolis, IN 46226

(317-****-**** Home Phone

317-***-**** Cell

OBJECTIVE: To obtain and Administrative/Secretarial position where I can

use my leadership skills and clerical abilities.

SUMMARY: Experienced administrative secretary with strong Administrative

Skills. Ability to work independently with minimal supervision

excellent interpersonal and organizational skills with

experience in handling confidential records and sensitive

information. Technical skills include Word Perfect,

Hewlett Packard Word Processor, IBM PC Multimate Word

Processor, Macintosh II, Microsoft Words 95.

2009-2010 Vocational Rehabilitation Services

Job Description: Lateral promotion to Secretary of Vocation Rehabilitation

DUTIES: Open and distributes incoming mail and prepares outgoing mail.

Prepares cases for closure and prepares for shipment,

enters data into the IRIS Case Management system. Runs

IRIS reports to identify old claims and over dues as well

as other reports per Area Supervisor request. Provides

counselor secretarial support for such tasks as answering

phone, receptionist, and fiscal matters and other

secretarial duties as required. Ability to type with

accuracy and select proper format for forms, and letters;

and maintain effective working relationships with staff,

other state agencies, employees, customers and the public.

Maintain confidentiality on sensitive issues. Be able to

work independently within the Policies and Procedures of

the agency to complete assigned duties in a timely and

accurate manner.

2006-2009 FSSA/DFR Domestic Violence

DUTIES: Assist in monitoring and tracking of four (4) funding sources,

daily entry/DVPT-Domestic Violence Prevention and Treatment

Grant, SSBG-Social Services Block Grant, SOS-Sexual

Offenses Services Grant, FFVP-Federal Family Violence

Prevention and Services reimbursement claims. Perform data

entry for the following: Quarterly reports, Close-Out

Budget Reports, and Annually reports, Input budget scoring

for four (4) funding sources. Sort through incoming

reports making sue agencies mailed in their correct forms.

Work closely with Claims Management department. Making

sure claims are signed, paid and filed in a timely manner.

Heavy phone calls for both Domestic Violence and for

Housing and EAP. Maintain spreadsheets and prepare

documentation of agency compliance for the following:

Applications scoring, budget letters, and award letters. Work closely

with Ms. Jackson with new contracts. Maintain travel reimbursement

for DV Council members .

2002-2006 FSSA/DFR/Housing & Community Services Section

Job Description: Lateral Promotion to Secretary of Section 8 Housing

Program

DUTIES: Perform a wide variety of Administrative support activities.

Anticipate business support needs of division management.

Research, compile and verify information to prepare reports

and other documents. Planning and preparation of meetings

and events. Interface with individuals, both internal and

external, to obtain and/or disseminate information perform

a variety of secretarial duties such as answering phones,

scheduling appointments, making travel arrangements etc.

Job Description: Section 8 Housing Voucher Program/Waiting List Coordinator

DUTIES: Answered inbound calls. Process all preliminary applications by

phone from ALL AGENCIES. Produce waiting list and fax out

to agencies by counties as needed. Answer all

correspondence regarding Section 8 Waiting List Program.

Inactivate and notify families taken off the Waiting List.

1999-2000 Hoosier Healthwise

Job Description: Administrative Assistance

DUTIES: Made travel and hotel reservations, answered inbound calls

schedule meetings, take and transcribed minutes of

meetings. Ordered office supplies for two departments.

Responsible for all outgoing and incoming faxes.

1993-1994 Indiana State Health Department, Indianapolis, IN

Job Description: Secretary 2

DUTIES: Answered inbound calls, meeting and greeting visitors, facing,

answer routine questions involving Indiana State Health

Department, arranging travel and hotel reservation,

schedule meeting, ordered office supplies, responsible for

incoming faxes. April 1994, promoted to work with The

Director of Office for Policy and Research.

DUTIES: Answer inbound calls for six managers, responsible for six

manager's correspondence, scheduled meetings, stamped and

opened all incoming mail, and all filing. Assisted the

Commissioner in every manner that a responsible secretary

should apply her skills.

November 1993 promoted to work with Commissioner Of State Health and

Deputy Commissioner Office.

DUTIES: Typing: Letters, memos, made travel and hotel reservations,

answered inbound calls schedule meetings, assisted in

coordinating Medicaid

Managed Care Conference at the Governor Center. August 1993, promoted

to work for the Commissioner of Planning and Information

Services.

1993 Indiana State Health Department, Indianapolis, IN (Manpower)

Job Description: Secretary, Health Education Assistant

DUTIES: Provide secretarial/support functions to three managers in

ASSIST. Typing letters, memos, minutes, reports, utilizing

Word Perfect, filing assistant. Maintain confidential

files, creates files, schedule meeting, heavy telephone

duties, greeting visitors, ordered and pick up printing

supplies. April 19, 1993 the agency offered me a permanent

position working with Clinical Data Research Department.

1988-1992 Schering-Plough Pharmaceutical, Kenilworth, New Jersey,

Marketing Department

Job Description: Administrative Secretary

DUTIES: Provide secretarial and administrative support to four managers

in Marketing. Heavy phone and personal contact with all

levels of management. Independently managed a numeral of

complex and diverse projects requiring timely and

confidential attention.

Responsible for maintaining confidential documents files, and records.

Excellent typing and word processing skills for time

consuming projects such as statistical reports.

Responsible for arranging travel plans, hotel reservations

for doctors flown in from around the world for meetings,

arranging limousine services teleconferences and other

marketing/administravive functions. Demonstrated ability

to handle heavy telephone duties with internal and external

contacts. Coordinate timely dissemination and access of

all administrative materials relating to various marketing

projects.

1987-1988 Worked For Kelly Services, Morris Avenue, Union, New Jersey

Job Description: Administrative Secretary/Schering-Plough Pharmaceutical

Schering made an employment offer.

DUTIES: Worked for four (4) managers in the Advertising Services

Department. Responsibilites included heavy telephone

coverage, typing, filing, processing purchase orders and

sample distribution In addition, responsible for

maintaining the calendars and travel schedules of all

managers.

1984-1986 Yellow Freight Trucking Company/Kelly Services

Job Description: Operation Assistant

DUTIES: Responsible for CRT Operator responsibilities regarding the

input and output of trucking materials inventories.

1984-1986 Foster Wheeler Corporation/Company Re-Located

Job Description Administrative Secretary

DUTIES: Worked as an IBM PC Multimate Word Processor for Aramaco Qasim

Refinery Hydrogen Project Plant. Responsible for heavy

typing in additional to the compilation of extensive

statistical reports. Supported the typing pool as a Wang

Work Processor Operator. Promoted to work for the

Secretary of the Company and his assistant. Additional

responsibilities included implementing a filing system and

taking shorthand.

1982-1984 Kelly Services, Morris Avenue, Union, New Jersey - Deluxe

Checking Printing Company.

Job Description: CRT Operator/Statistical Typist

Miller Brewing Company - Administrative Assistant

M. I. Grossman CPA Company - Secretarial/Statistical

1969-1979 Weston Instrument, Inc. - Administrative Secretary

1967-1969 Duffy Electronic - Administrative Secretary

Company Re-Located

EDUCATION: Washington High School, Business Curriculum, Blakely, Georgia,

Durham Business College, Durham, North Carolina, Abbott

Institution Information Center, Hanover, New Jersey, Union

County College,

Union, New Jersey

REFERENCE: Will be furnished upon request.

Contact this candidate