Yulanda Hall
** ****** **** ******* ****, NJ ****7
ab8xxj@r.postjobfree.com 201-***-**** (cell)
Dependable assistant with over ten years of experience providing effective
and comprehensive support to senior executive including Vice President and
CEO. Strong interpersonal skills, able to handle multiple tasks, meet
deadlines and work independently. Maintains excellent communication skills
and a high-level of confidentiality.
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3 PROFESSIONAL EMPLOYMENT
Bayer Healthcare pharmaceuticals, Wayne, New Jersey (March 2010 -
Present) Contract
Sr. Administrative Assistant
. Provided executive-level administrative support the Vice President and
Senior Director, Market Intelligence
. Proactive Calendar Management - set up meetings, proactively manage any
conflicts on calendars, work with other administrative assistants both
internally and externally to maximize efficiency
. Meeting Coordination: Ensure all meetings are booked in adequate
conference rooms
. Schedule offsite meetings
. Travel Arrangements: Book travel for the entire team at request, while
ensuring accuracy of travel logistics and proactively minimizing costs
. Expense Reports: preparing expense reports for the entire team
. Manage Contracts
. Coordinate all on-boarding of new employees and contract employees to
include ordering of laptops, requesting network and software access, etc.
. Prepare/Refine Word, Excel, Powerpoint documents
. Set up and establish New hire in SAR system
vital signs inc, Totowa, New Jersey (April 2009 - March 2010) Contract
Project Coordinator
. Maintain integrity and completeness of PC databases utilized by the
Quality Department
. Create/edit graphs, charts and reports
. Provide back up to Documentation Manager (ECN, Deviation, DHR)
. Create, document, and maintain Job Description Database
. Provide PC Application/Administrative support to Quality and Human
Resources (Process Specifications, SOPs, Organizational Charts, etc.)
. Coordinate distribution of Controlled Documents and Forms to person
responsible for Web Postings
Parexel MMS, Hackensack, New Jersey (May 2002 - September 2008)
Finance Assistant
. Provided executive-level administrative support to the VP, Director of
Finance and department of 7
. Organize the details of special events, travel arrangements, hotel
accommodations, and itineraries
. Developed and edited PowerPoint templates and slide show presentations
. Planned corporate luncheons and develop presentations for related on-site
and off-site meetings
. Arranged daily meetings, conference calls, manage calendar, venues, and
appointments
. Executed monthly reports, expense reports and invoices
. Analyzed client contracts and development monthly billing schedules
. Analyzed monthly charged time reporting and adjusted charged errors
. Provided analysis of Project Performance to Budget and Forecast
. Performed Revenue Recognition and Analysis
. Performed project reconciliation and coordination of closure
. Assisted in quarterly and year end audits where requested
Yulanda Hall Page Two
PROFESSIONAL EMPLOYMENT (continued)
Unilever Bestfoods, Englewood Cliffs, NJ (May 2000 - May 2002)
Senior Administrative Assistant
. Provided administrative support to the Vice President & General Auditors
. Executed monthly reports, expense reports and invoices
. Developed PowerPoint templates, slide show presentations, agendas and
organizational charts
. Maintained calendar, travel arrangements (domestic and international),
conference calls and monthly itineraries
. Maintained department vacation scheduling for group of 15
United American Energy, Woodcliff Lake, NJ (March 1996- May 2000)
Executive Coordinator - (2/98 - 5/00)
. Provide administrative support to the Chief Executive Officer
. Organized travel arrangements (domestic and international) and
conference calls
. Maintenance of daily calendars, scheduled meeting and monthly
itineraries
. Executed monthly expense reports
. Prepared correspondence and mass mailings - using mail merges
Administrative Assistant- (3/96 - 2/98)
. Provide secretarial/administrative support Director Of Tax &
Mgr. of Financial Reporting.
. Microsoft Word (memos, letters, etc)
. Design PowerPoint presentation
. Prepare financial statement footnotes, representation letters,
cash, legal & debt confirmation letters.
. Meet the deadlines of monthly closing timetable, including
insuring all invoices are entered.
. Maintain filing for the vendor files.
. Coordinate travel arrangements
. Organize on-site and off-site meetings.
. Conference calls when necessary
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5
6 COMPUTER SKILLS
Windows 2000, Word, Excel, PowerPoint, Access, Adobe Illustrator;
Photoshop; Outlook Express, Advanced Internet Research, Lotus Notes
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8 EDUCATION
Fairleigh Dickinson University, Teaneck, New Jersey
Course work in Accounting
1 References Furnished Upon Request