Office Manager

About the role

The Officer Manager organises and manages the functions and resources of our offices and provides high-quality administrative service and support to all staff, including the Management Team, the Accounts Department, and consultants.

Duties include but are not limited to the following:

• Oversee daily office operations, ensuring a smooth and efficient work environment. including workspace, meeting rooms, and supplies.

• Manage and lead Administrative team

• General office administration duties, inc. data entry, Email management

• Provide assistance to the Accounts Department including Reconciliation of credit card statements, Management and reconciliation of Petty Cash, Reconciliation of staff reimbursements

• Manage office supplies inventory and place orders as needed.

• Coordinate maintenance and repairs for office equipment and facilities.

• Implement and maintain office policies and procedures.

• Organise and schedule meetings, appointments, and events.

• Maintain office systems

• Assist the Accounts Department in processing Creditor Invoices, staff reimbursements, and credit card reconciliation

• Company vehicle allocation and management

• Organise couriers

• Organise staff travel and accommodation

Qualifications and Experience

• A relevant Diploma or above qualification with at least one years’ experience in a similar role

• At least three years of relevant experience may substitute for the formal qualifications

To be successful, you will need to demonstrate:

• Strong organizational and time management skills with the ability to multitask

• Excellent written and oral communication skills to liaise with various stakeholders

• The ability to work under pressure and to juggle various responsibilities

• Initiative, attention to detail, problem-solving, and troubleshooting abilities

• Exceptional I.T. skills, including a sound knowledge of Microsoft Word, Excel, and Outlook

• Ability to work independently and unsupervised

• Team player

Desirable:

• Experience with Workflow Max and Xero