Receptionist

We are seeking a receptionist to support a leading Commercial Real Estate client in New York. This role involves working under close supervision, answering, and directing incoming calls, and guiding visitors to the appropriate parties.

About the Opportunity:

Onsite (5 days a week)

Schedule: Monday to Friday

Hours: 9am-6pm

Setting: Office

Responsibilities:

Answer incoming calls. Provide general information and direct callers to appropriate party or voice mailbox.

Greet visitors. Maintains log of visitors. Announces visitors to appropriate party. Direct guests and clients to the waiting area and offer beverages (if available).

Display professionalism and a sense of pride in all aspects of his/her duties and responsibilities.

Establish a strong rapport in client relationships as well as with vendors and contractors.

Expedite emergency calls (when possible) by contacting vendors and building manager, or other appropriate individual(s).

Provide support to administrative staff when needed, by filing or typing/word processing: in Microsoft Office, Windows, or compatible software based on location. May support administrative staff by preparing A/P coding tables for review and approval.

Maintains schedule for conference rooms at location.

Adhere to company policies and procedures.

Keep reception area and any adjacent conference areas neat and orderly.

Distribute facsimiles, mail and overnight packages.

Assist with mailing, e-mails, and any other clerical projects.

Qualifications:

High School diploma or General Education Degree (GED) required

Previous office experience preferred

Good telephone techniques and communication skills

Strong ability to handle multiple tasks, such as incoming calls, guests and faxes

Must possess ability to act competently in a crisis situation while maintaining a calm and professional manner

Ability to be cooperative with other employees to ensure a smooth running, effective office operation

May perform other duties as assigned.