Office assistant to General Manager Mandarin English )

Job Description

SUMMARY OF JOB PURPOSE

The General Manager Office’s Assistant will serve as the primary point of contact for all matters pertaining to the office of the General Manager. The General Manager’s Assistant will also serve as liaison for management, employees and business associates to ensure effective communication across all channels in the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Attend meetings and act as official translator to mediate discussion.

Facilitate effective communication between the General Manager, business associates, management and employees that do not speak Mandarin by converting English to Mandarin and Mandarin to English in both written and spoken forms.

Responsible for recording and distribution of meeting minutes and following up with various managers and departments to ensure prompt action on key deliverables.

Act as the first point of contact for international vendors and customers to ensure effective communication of standards.

Manage the facilities and machinery maintenance program ensuring budgetary compliance

Coordinate with purchasing department to ensure adequate inventory of parts and supplies are kept on hand for maintenance of all machines.

Coordinate bi-weekly inspection of the plant with the view of correcting safety violations, to ensure continued seamless operations.

Responsible to maintaining the company’s security surveillance systems, conducting periodic checks to ensure plant operates with the highest level of safety.

Coordinate recycling program ensure ensuring reduction in wastage and liaise with vendors to ensure proper disposal of waste materials.

Oversee the maintenance of Keer America campus including ensuring proper landscaping and irrigation

Perform any other duties assigned by GM.

COMPETENCIES

Credibility and integrity

Positive attitude

Ability to self-start, work independently and achieve high standards to meet multiple deadlines

Excellent communicator, including writing, speaking, editing, proofreading and computer skills, with great attention to detail

Bi-Lingual (Mandarin/English)

Work effectively with staff in a team-oriented environment with a positive, can-do attitude

Adept in developing and maintaining strong relationships with management, staff and other stakeholders

Exhibit a high degree of professionalism

Excellent problem-solving skills

REQUIRE EDUCATION & EXPERIENCE:

Bachelor’s degree preferred

At least 3 – 5 years of experience working in Executive Administrative roles

Proficient in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint)

Mandarin English bilingual is a must.

Full-time