Senior Technical Assistant

Note: This is regarding a long term contract, 2 to 4 years

Note: Due to Visa limitations, your application will not be accepted if your nationality is from Iran, Iraq, Sudan, Egypt, Israel, Congo, Afghanistan, Libya. Exception, if you are already a resident inside Qatar with a valid QID, transfer of sponsorship is possible! If you have valid QID and are Qatar resident, press 'NO' when asked for it.

Overview:

We are looking to hire a Senior Technical Assistant for a national oil and gas operator in Doha, Qatar.

Candidates must have a minimum of 5 years’ experience in administration/clerical activities which should include good computer knowledge in developing databases.

Fluency in English is a must.

Key Responsibilities:

Assist and carry out all clerical duties under the direction of the Project Manager/Construction lead and supervise all administrative and office facilities support functions to NGL-5 Project Being the Project Sr Technical Assistant, the incumbent ensures that confidentiality of matters is always protected Maintain a list of all outstanding actions and follow up with relevant departments regularly Maintain an efficient filing system in the division Process the day-to-day incoming and outgoing mail Liaise with all other Departments on all outstanding administrative issues

Maintain and update a comprehensive filing system in the office Files include business correspondence like memos, reports faxes, and Minutes of Meetings related to Projects Also maintain personal files of all staff and other correspondence of highly technical and very confidential nature to the Corporation

Keep a record of all correspondence received from Management, Department Heads and Division Heads for signature, comments, action and information Distribute the mail to action parties as per the Manager’s directives

Process the Duty Visit forms and Expense Claims for necessary approval and forward them to Human Resources via the Project Manager Identify requirements for office stationery and prepare call-off order forms and keep a stock Keep an updated telephone list for the Department

Keep a record of all outstanding action items and follow up from time to time when action on important issues is involved

Must be able to locate correspondence and readily identify sources when PN/PNX requires any information

Types a variety of memos, reports, letters and faxes Prepares the work, prints, and checks for correctness and obtains appropriate signatures dispatches accordingly

Keep an updated filing system for the NGL-5 Project

Arrange for Safety clothing/ PPE Gear to be provided to the NGL-5 Project staff as required

Ensures that adequate stationary is stocked Raises MRs, to order stationery and follows- up with the Materials department

Arrange Security passes through security Departments to Mesaieed, Refinery and Ras Laffan

Maintains a spreadsheet of all Project staff and ensures that all area access passes, H2S Certificates, TAAS, and other allowances etc are maintained in a valid condition

Maintains a spreadsheet relating to recruitment within the division, and schedules dates and times etc for project employees to conduct the interviews Co-ordinates with HR & PS departments regarding recruitment matters

Maintains current records relating to Project fact sheets such that Project information is instantly available including variation and WCR history

Maintain a spreadsheet for all project staff to reflect the leave plan tracker & monitor monthly

Maintain a spreadsheet for all Project staff to reflect the Training Program Schedule & track it accordingly

Co-ordinates SAP data input relating to Project handover requirements

Co-ordinates the preparation of Project handover dossiers and is responsible for their deployment

Requirements:

Diploma or equivalent and appropriate training in Computer software, clerical activities and office administration

Minimum five (5) Years’ experience in administration/clerical activities which should include good computer knowledge in developing databases and advanced knowledge of MS Office applications is required

The following skills are required: creativity, drive and initiative Team player with good written, communication and interpersonal skills

Is familiar with the terminology and basic technical understanding of Project execution and tendering

Is familiar with PDMS Project document control systems, and can cover the document control position for short periods

BH-MS0886

Requirements:

Where are you located?

What's your nationality?

What is your expected salary for this job?

What is your notice period; when can you engage this job?

Please only apply and press yes if you have read the requirements, education, experience and certifications, and match these.

The application won't be accepted if nationality is Iran, Iraq, Sudan, Egypt, Israel, Congo, Afghanistan, Libya. If not, press 'NO'. Also press 'NO' if are resident Qatar and with valid QID.