State Procurement Analyst

*This position is hybrid-eligible under the current DAS teleworking agreement

About Us\:

The Office of Procurement Services collaborates with state, county, and local government entities to provide services and award non-IT-related commodities and service contracts. The office includes State Purchasing, Cooperative Purchasing, the Office of Procurement from Community Rehabilitation Programs (OPRP), Asset Management Services, and the OAKS FIN Program Management Office.

State Purchasing assists state agencies with the purchase of supplies and services through a number of methods, including competitive selection and negotiated contracts.

Cooperative Purchasing extends the benefits of the state's contract pricing to participating political subdivisions, such as local governments, schools, and universities.

OPCRP assists work centers that employ people with work-limiting disabilities to establish contracts for providing supplies and services to state and local government agencies.

Asset Management Services assists agencies in maintaining, reporting, and certifying accurate inventories of state-owned assets.

The OAKS FIN Program Management Office provides functional, technical, and training support for the purchasing, asset management, and strategic sourcing modules of the financial systems of the Ohio Administrative Knowledge System (OAKS FIN)

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

Medical Coverage

Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period

Paid time off, including vacation, personal, sick leave and 11 paid holidays per year

Childbirth, Adoption, and Foster Care leave

Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)

Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Minimum Qualifications\:

Completion of undergraduate core coursework in business, public administration, management, engineering, science or comparable field; 2 yrs. exp. in purchasing/procurement, data collection & analysis, value analysis, evaluation of vendor proposals/responses & project management. Must be able to become certified professional public buyer within 3 years from initial date of hire into position.

-Or equivalent of Minimum Class Qualifications for Employment noted above.

Job Skills: Purchasing, Stores, Inventory, Data Analytics, Computer Literacy, Project Management, Managing Meetings, and Building Consensus

Knowledge, Skills and Abilities\:

Knowledge of

(1) Department of Administrative Services’ state purchasing policies & procedures & Ohio laws & rules pertaining to procurement*

(2) business administration

(3) public relations

(4) management

(5) purchasing & procurement

(6) value & statistical analysis

(7) data collection & analysis

(8) project management

(9) State Emergency Operations Center protocol*

Skill in

(10) operation of personal computer & associated hardware (e.g, Microsoft Word, Excel, Access, Outlook, PowerPoint)

(11) use of calculator.

Ability to

(12) collect & analyze data

(13) assess customer needs

(14) evaluate customer ability to manage & support proposed project

(15) determine project size, scope & complexity

(16) identify & evaluate suitable vendors

(17) develop competitive sealed proposal specifications

(18) prepare & maintain accurate records & reports

(19) handle routine & sensitive in-person, telephone & written contacts with customers, vendors sales representatives & other government personnel.

*developed after employment.

Hybrid Telework Schedule: Currently two days per month in-office and the rest from remote primary home location. This schedule is subject to change at any time based on business need.

When completing your online Ohio Civil Service Application, be sure to clearly describe how you meet the qualifications outlined on this job posting.

All answers to the supplemental questions must be supported by the work experience/education provided on your civil service application.

If you require a reasonable accommodation for the application process, please email the Human Resources contact on this posting so arrangements can be made

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

What You'll Do\:

Assists state agencies in developing Competitive Sealed proposals (CSPs) for non-data processing & non-telecommunication procurement:

Identifies & defines agency’s needs through observation & interview of key personnel

Determines size & scope & complexity of project & determines agency’s ability to manage & support projects

Identifies additional areas to be considered in project life cycle

Prepares specifications of CSP based on information obtained from agency

Identifies vendors that can respond to vendor questions for clarification of contractual terms & conditions

Evaluates vendor responses & recommends vendor selection

Reports to State Emergency Operations Center (SEOC) as assigned to provide resource support & logistics for impacted areas

Ensures consistency & compliance with State of Ohio & National Institute of Governmental Purchasing (NIGP) policies & procedures:

Interfaces with vendors, sales representatives, multiple levels of agency personnel & legal counsel regarding feasibility & cost effectiveness of projects

Coordinates meetings

Prepares correspondence with vendors, attorneys & agency personnel

Resolves problems between vendors & agencies.

Training & Development Required to Remain in Class After Employment:

Must obtain a Certified Professional Public Buyer (CPPB) or Certified Ohio Procurement Agent (COPA) within one (1) year of eligibility, or within four (4) years of accepting position in this classification, whichever comes first. CPPB certification and COPA certification must be maintained through recertification every five (5) years as required by the Universal Public Purchasing Certification Council for the CPPB, and the Ohio Public Procurement Certification Council for the COPA. Failure to obtain or maintain certification is cause for removal