Junior General Purchasing Coordinator

Location: Edmonton, Alberta

Position: Permanent/Full-Time

Reporting to: Manager, General Purchasing

Positions Available: 1

Waiward is a respected construction and maintenance service provider that operates one of Canada’s largest fabrication shops based out of Edmonton, Alberta. Our mission is To Be Your Trusted Partner which ensures we act with integrity in all that we do. Through planned growth and development, we have kept our commitment to provide our customers with an unsurpassed level of service. Waiward’s historical and future success is grounded in our collective commitment to our core values.

At Waiward, we believe a diverse and inclusive workplace is the key to unlocking the full potential of our people. It is essential to build a team that represents the communities and clients we are serving. We attract, hire, and develop people of all backgrounds and ensure fairness and inclusion within our hiring processes. We believe in investing in people based on their expertise, capabilities, aspirations, and performance despite their race, religion, gender identity, sexual orientation, and beliefs.

As a leader in our industry, we believe diversity and inclusion strengthen our team and are committed to making sustainable progress in our company and the communities and clients we serve. With the support of our leadership team and peers, our people are encouraged to share their perspectives.

Job Purpose

The Junior General Purchasing Coordinator is primarily responsible to support the efficient procurement of material and services by processing purchase orders, maintaining accurate records, and facilitating effective communication with internal customers and suppliers, contributing to the overall success of the purchasing department and ensuring the timely availability of resources for fabrication and construction projects.

Responsibilities

Displays a commitment to Waiward’s incident-free vision, values, and culture.

Order Processing:

Prepares and issues RFx. Including Request for Quote (RFQ), Proposal (RFP), Information (RFI), Approval (RFA)

Sources MRO (maintenance, repair, and operations) consumables, equipment, and services to support Waiward’s fabrication and construction operations in a timely manner (excluding raw material Steel and Bolting (Bought Items) required for Waiward fabrication. Function managed by the Material Purchasing team).

Provides timely and accurate information as requested by various

Maintains Waiward’s ERP System to accurately report on everyday purchases.

Negotiations:

Negotiates to obtain preferred pricing, terms, and conditions to the greatest extent

Vendor Relationship Management:

Assists in identifying potential suppliers, obtaining quotes, and maintaining positive relationships with suppliers.

Acts as a liaison between suppliers and involved departments to resolve procurement related issues.

Order Expediting:

Expedites and follows up on schedule deliveries to ensure timely delivery and address any delays or issues.

OS&D (Over, Short, Damage): resolves material discrepancies, outstanding or overdue deliveries, overages, shortages, and damage claims and return of material.

Coordinates with stakeholders, warehouse, logistics, transportation teams.

Assists with receiving when required.

Document and Recording:

Assists in managing procurement documentation such as invoices, delivery slips, and contracts.

Maintains request triage and ensures purchase requisitions are up to date.

Manages and assists in ERP updates, accounting requests, PO revisions, Zero Value PO# and project close outs.

Performs other purchasing related duties as assigned.

Qualifications

Supply Chain Diploma/degree asset.

Detail-oriented with a demonstrated ability to multitask and manage time

Analytical skills for evaluating all procurement related tasks with a strong attention to detail.

Ability to prioritize critical tasks, work well in a close team and under pressure to meet deadlines.

Strong organizational, verbal and written communication skills.

Ability to establish and maintain effective working relationships with internal and external customers.

Ability and willingness to continuously learn, improve, understand and address the challenges related to procurement.

Proficiency in computer literacy and Microsoft 365.

Experience in the function of Procurement in Fabrication, Construction, or related industry an asset.

Previous knowledge of supply chain best practices, standards, policies, procedures is an asset

Basic understanding of fabrication and construction materials and tooling is an asset.

Familiarity with procurement software/ERP systems (Waiward’s ERP Unit 4) an asset.

Working Conditions

The incumbent is required to work in an office environment with moderate noise. The job may require the incumbent to walk stairs; be outside in inclement weather (slippery surfaces and cold); carrying objects, driving and being exposed to normal office routines.

Physical Conditions

The incumbent is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; viewing a computer terminal for extended periods of time; and interact with several clients. The incumbent is also required to sit for extended periods of time.

Direct Reports

None

*Waiward is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Regular Full-Time