Payroll Manager

About Calm

Calm is on a mission to support everyone on every step of their mental health journey. With the #1 app for sleep, meditation and relaxation as well as a growing library of digital, evidence-based mental health programs, Calm offers trusted support for individuals and organizations alike. Our flagship consumer app provides personalized content and activities – featuring a range of experts and beloved celebrity voices – to help users manage stress, improve sleep and live mindfully. Our workplace and healthcare solutions offer a consumer-friendly approach to clinical content and HIPAA-compliant resources in order to drive positive health and business outcomes. Named a TIME100 Most Influential Company, Calm supports more than 150 million people and 3,500 organizations across seven languages and 190 countries.

What We Do

Calm is a leading brand in the mental wellness space, offering an app-based SaaS solution to both B2C and B2B customers across the globe. Providing life-changing audio and video content that truly helps people build a habit around mental wellness, furthering our mission to make the world happier and healthier. Calm Finance supports this growth across Accounting, Revenue, Tax, FP&A, and IR, ensuring operations scale efficiently and effectively.

We are hiring remote workers for this role in the San Francisco Bay Area, Los Angeles, NYC, or Minneapolis St. Paul areas. At this time, only candidates in these locations will be considered.

What You’ll Do

We’re looking for a Payroll Manager to join our growing team. Reporting to our Director of Accounting, you will independently own payroll processing and related taxes for Calm. You will have the opportunity to partner cross-functionally to ensure our payroll processes are robust and scalable to support Calm's future growth.

Own day-to-day payroll transactions processing in payroll accounting system, preparing payroll account reconciliations, and ensuring month end close are completed timely and in compliance with Company's policy

Ensure each pay cycle is processed accurately and timely

Partner effectively with the Finance and People teams, and other cross-functional teams such as Operations and Legal, to record and process any needed changes each cycle, as well as off-cycle payroll processing requirements

Assist with employee inquiries concerning their pay, W-2s, benefits, etc.

Process associated payroll taxes and payment of employee benefits, including all payroll and benefits reconciliations

Utilize your knowledge and skills to maintain Calm’s compliance with regulatory requirements and best practices as we grow and scale our business throughout the U.S. and globally

Responsible for tracking and driving state and local registration requirements for withholding and UI related compliance

Keep abreast of federal, state, and local legal, benefit and tax requirements by reviewing existing and new legislation

Responsible for responding to and managing payroll related audits from various federal, state and local jurisdictions

Help develop scalable process, policies and compliance across our payroll, timekeeping and benefits practices

Produce and improve regular reporting, as well as ad hoc reports as needed

Maintain strict confidentiality over employee data, ensuring full compliance with data protection laws

Partner cross-functionally to optimize and/or automate our processes within our tech, including being a key player in future HR/payroll system implementations and maintenance

Partner with People team to review and audit employee 401(k) contributions as well as make contribution deposits to 3rd party 401(k) administrators in a timely manner

Ensure timely and accurate W-2 preparations at year end

Who You Are

At least 7 years of payroll processing experience

Experience processing multi-state payroll

Experience with variable compensation

Experience with tax withholdings required for various equity transactions

Experience working with taxing jurisdictions to respond to notices, file registrations, and resolve inquiries

Experience with workers comp reporting and invoicing

Expertise with Google Sheets and Microsoft Excel

A demonstrated ability to achieve goals in ambiguity, and in a fast-paced environment in a flexible manner

Results-oriented individual who operates with the business outcomes in mind while ensuring the best employee experience and driving continuous improvement

Exceptional organizational skills and demonstrated success in meeting deadlines

Demonstrated ability to handle confidential and sensitive information

Experience using Trinet a plus

Minimum Requirements

Experience with processing equity transactions (options, RSUs, IPO)

Benefits administration and strategy experience

Previous payroll system implementation experience

Membership with APA

Calm uses a geographic pay model that determines salaries based on the location where an employee lives. For this position, the base pay ranges across Calm’s pay tiers is as follows:

$ 84,848 - $ 176,000

The base pay range represents the low and high end of Calm’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which include the successful candidate's geographic location, skills, experience and other qualifications.

Calm uses employee zip code to determine which pay range applies.

This role is also eligible for equity + comprehensive benefits + 401k + flexible time off.

Please note that Calm may leverage artificial intelligence technology in the application review process.

Calm is committed to providing reasonable accommodations for qualified individuals with disabilities, including disabled veterans. Please contact Calm’s Recruiting team if you need a reasonable accommodation, assistance completing any forms, or to otherwise participate in the application process. You can reach the Recruiting team at

We believe that mental health is health, and every person should be considered in the discussion. That’s why we’re proud to be an equal opportunity workplace, committed to providing equal employment opportunities to all applicants and employees regardless of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, medical condition, genetic information, military or veteran status, gender identity or expression, sexual orientation, or any other characteristic protected by applicable federal, state or local law.

Calm is deeply committed to diversity, equity and inclusion. We strive to create a mindful and respectful environment where everyone can bring their authentic self to work, and experience a culture that is free of harassment, racism, and discrimination.

Employment offers are contingent upon the successful completion of a background check. Roles which require access to certain types of information may also require the successful completion of a drug screening.

Calm participates in e-verify. E-verify provides the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Right to Work

E-Verify Participation

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