Administrative/Finance Coordinator - Rehabilitation Sciences

Schedule: Full-time

Come join the staff at OU HSC and become a part of Oklahoma's premier research university which leads the state in education and career opportunities. OU HSC is one of only four comprehensive academic health centers in the nation with seven professional colleges. We are currently building world-class institutes for the treatment of diabetes and cancer. The Administrative/Finance Coordinator position is located at the College of Allied Health in the Rehabilitation Sciences department.

Duties:

Provides administrative and financial assistance to a department or college by performing accounting, financial analysis, payroll, project coordination, personnel and administrative coordination, and event planning

Manages all departmental accounts. Reconciles monthly financial reports to clear outstanding expenses, payroll, budget revisions, and transfers. Creates cost spending certification reports. Monitors and ensures money is spent correctly. Sets up new vendors and ensures invoices are on the correct accounts. Makes cash deposits into special accounts. Maintains budget and grant administration, Pcard management, and OU Foundation funds.

Analyzes departmental financial procedures. Makes recommendations for change and develops strategy for change.

Coordinates and carries out projects or assignments requiring initiative, independent action and specialized knowledge or expertise. May include producing in-house publications, performing public relations functions, and monitoring staff to ensure guidelines and procedures are followed.

May conduct some training of office personnel. Secures computer access. Works with Human Resources Department on various issues.

Performs administrative duties including but not limited to ordering and tracking supplies, making travel arrangements, reimbursements, keeping a calendar, setting up meetings and appointments, and assisting with various awards and award committees. Solves departmental problems as they arise.

Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state and university policies and regulations.

Coordinates special events, to include but not limited to ordering catering, mailing invitations, setting up PA system, assisting speakers, and reserving rooms.

Provides Faculty support with purchases, travel and faculty liaison, policies and procedures, faculty awards, funding requests, reimbursement requests.

Performs various duties as needed to successfully fulfill the function of the position.

Required education: Bachelor's degree in Accounting, Finance, Business, Management, or related field

Equivalency/Substitution: Will accept 48 months experience in lieu of the BS Degree.

Skills:

Working knowledge of office procedures

Working knowledge of accounting processes

Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)

Excellent interpersonal skills

Ability to work as a team member

Ability to complete tasks in an efficient and timely manner

Ability to multitask and self-motivated

Ability to communicate verbally and in writing

Advanced computer skills with wide knowledge of business software

Detail oriented for accuracy of data and information

Highly organized and able to handle multiple projects and deadlines

Working Conditions:

Physical: Sit for long periods of time. Ability to bend, lift, stoop and carry. Ability to engage in repetitive motions.

Environmental: Standard office environment. Frequent exposure to pressure caused by deadlines and busy periods. Ability to work effectively with a wide range of constituencies.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.