MavTemp Administrative Assistant - Temp Pool

Job Summary

ABOUT MAVTEMP Are you new to the DFW area? Have you recently become unemployed? Are you looking for a change? Have you considered temporary employment? Working for MavTemp provides the opportunity to gain campus experience and work in interesting and varied environments. You can showcase your talents, education, and skills while exploring campus job opportunities to potentially move into regular full-time employment. If you want to gain the experience of working for UTA then MavTemp is a great place to start! As a unit of the Office of Talent, Culture, and Engagement, the MavTemp program provides temporary staffing services to departments across campus. While the need for specific skill sets varies depending on the assignment needed at a given time, MavTemp seeks to maintain a diverse pool of candidates who possess a variety of different types of knowledge, skills, and experience. JOB SUMMARY The MavTemp Administrative Assistant will provide support to a department’s routine business or academic activities. The position will be responsible for a variety of administrative duties in order to provide support to our managers and employees, assisting in daily office needs and performing a wide variety of general administrative activities. This assignment is temporary/casual and may not exceed 3 months. This is not a benefits eligible position.

Essential Duties And Responsibilities

Provide administrative support and clerical duties including reception, travel, expenses, reimbursements, inventory functions, basic calculations, data entry, maintaining file systems, accessing databases and systems, collecting, and compiling records, and a variety of other administrative duties as needed. Scheduling meetings, taking meeting minutes, and maintaining calendars, checking, and answering emails Assisting with record keeping, timekeeping, writing correspondence and form letters Answering telephone calls, routes calls and visitors, makes appointments, and answers routine questions from students, faculty, staff, and administration inside and outside of the department or business unit. Perform other duties assigned

Minimum Qualifications

High School Diploma and three (3) years of experience providing secretarial, clerical, or administrative support or equivalent work experience. Experience using Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.) and PDF Professional and personal experience working in a diverse office or work setting. Experience and proficiency using personal computers and standard office equipment.

Preferred Qualifications

Five (5) years of administrative, secretarial, and clerical experience Prior administrative experience at UTA and familiarity with UTA systems and processes Bachelor’s Degree Knowledge, skills and abilities: Independent judgement, initiative, and ability to make decisions relative to office operations. Sound judgment, tact, diplomacy, and discretion required in all matters. Advanced knowledge of business processes and systems. Excellent interpersonal skills and customer service.

Work Schedule

Monday – Friday (work up to 40 hours depending on assignment)