Private Events Operations Assistant (Part Time)

Summary: The Private Event Operations Assistant is responsible for assisting in the running of all events booked through Mane Event Catering. They work closely with management to ensure that the event runs smoothly, including providing communication to others that have ownership in the success of Zoo events, and managing activities to maximize guest satisfaction.

Essential Job Functions:

Coordinates banquet set up including room, food, linens, etc.

Monitor overall event areas for cleanliness and any maintenance issues. Works with custodial and/or maintenance to address areas that need attention.

Attends and participates in weekly meetings including Sales and Operations meetings.

Display a strong sense of urgency.

Maintains regular communication with all Zoo departments.

Ability to remain calm and make quick decisions under stressful circumstances.

High standard and an acute attention to detail.

Works closely with Private Event Sales Manager during booking and turnover process.

Works closely with Private Event Coordinator during planning process.

Checks event space before start of events to ensure all requirements are met; coordinates last minute changes as needed.

Ability to work with limited supervision.

Preferred Education and Experience:

2 years of related experience.

Proficiency in catering software such as Caterease

ABC or TIPS certified - Alcohol

Competencies:

Critical thinking/Problem Solving.

Written and oral communication Proficiency.

Proficient in MS Office, Point of Sale Systems, reports creation and data management.

Stress Management/Composure.

Flexibility.

Teamwork Orientation.

Supervisory Responsibility: None.

Reporting Structure: Reports to the Private Event Coordinator, Private Events Sales Manager, Director of Culinary Operations, and Chief Marketing Officer daily.

Position Type/Expected Hours of Work: This is a part-time, hourly position which requires evening and weekend work.

Work Environment: While performing the duties of this job, the employee may have to work in outside weather conditions, in additional to a professional office setting. The employee may be exposed to wet and/or humid conditions, fumes or airborne particles and vibration. The noise level in the work environment is low to moderately loud when on Zoo grounds and during Private Events.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is constantly required to use hands and fingers to feel, handle or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb, balance, stoop, kneel, crouch, crawl and walk. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and the ability to adjust focus. Ability to stand and walk for long periods of time, bending, carrying, lifting and/or moving up to 50lbs. Lifting /moving event items, i.e., tables and chairs is possible at times.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

â Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Other Requirements:

Clear background check.

Clear drug screening.

Benefits (subject to applicable wait times):

401K

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By submitting your application, you hereby certify that the facts set forth in the above employment application are true and complete to the best of your knowledge.

Certification

I certify that the information provided on this application is truthful and accurate. I understand that providing false or misleading information will be basis for rejection of my application, or if employment commences, immediate termination.

I authorize PARC Inc to contact former employers and educational organizations regarding my employment and education. I authorize my former employers and educational organizations to fully and freely communicate information regarding my previous employment, attendance, and grades. I authorize those persons designated as references to fully and freely communicate information regarding my previous employment and education.

If an employment relationship is created, I understand that unless I am offered a specific written contract of employment signed on behalf of the organization by its CEO, the employment relationship will be "at-will". In other words, the relationship will be entirely voluntary in nature, and either I or my employer will be able to terminate the employment relationship at any time and without cause.

With appropriate notice, I will have the full and complete discretion to end the employment relationship when I choose for reasons of my choice. Similarly, my employer will have the same right. Moreover, no agent, representative, or employee of PARC INC, except in a specific written contract of employment signed on behalf of the organization by the CEO, has the power to alter or vary the voluntary nature of the employment relationship.

I HAVE CAREFULLY READ THE ABOVE CERTIFICATION AND I UNDERSTAND AND AGREE TO ITS TERMS.

EEOC AND INCLUSION STATEMENT The Memphis Zoo believes that human diversity is as important as the biodiversity we seek to conserve. World-class zoos are comprised of world-class team members representing a variety of backgrounds, perspectives, and skills. We value a diverse workplace and strongly encourage people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, and veterans to apply. The Memphis Zoo is an equal-opportunity employer. Applicants will not be discriminated against because of race, color, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state or federal laws. If you need to request any accommodations for the interview or hiring process, please let the Human Resources team (HR) know. HR can be contacted at . The Memphis Zoo participates in E-Verify and is an EEO/ADA/Veteran employer.