Executive Assistant

The Executive Assistant is responsible for providing high-level administrative support to the C-Suite and some staff support. Responsibilities may include maintaining the executive calendars, coordinating meetings/schedules, travel, expenses, meeting minutes, developing presentations, supporting internal engagement and connectivity initiatives, and participating on various other projects.

Working closely with the Executive Team, the Executive Assistant handles projects and assignments requiring independent judgment, problem solving skills, and in-depth knowledge of the leaders’ functions, programs, ongoing activities and priorities.

Essential functions of the job include but are not limited to:

Managing all aspects of complex travel including trains, flights, rooms and vehicles

Planning meetings, creating/editing meeting materials and managing meeting logistics

Interacting with internal team members as well as customers and prospective job candidates

Developing and revising documents and presentations

Creating electronic and/or paper filing systems and maintaining them

Project execution in support of the executives

Screening and answering phone calls

Preparing accurate expense reports with required documentation

Providing backup assistance for the other administrative office staff

Additional administrative tasks as requested

Qualifications:

Bachelor’s degree or equivalent experience

At least 5 years of related work experience

Must be proficient in MS Office (Word, Outlook, Excel, PowerPoint)

Must be able to read, write, speak fluently and comprehend the English language

Must be able to handle projects independently

Must be open to occasional travel (<5%) in support of periodic leadership or department meetings

This is a hybrid role and will require a few days/week in the office.

Skills:

Strong attention to detail, excellent documentation skills and must work well in a group environment

Professional demeanor and interpersonal skills to interact effectively with all levels of Precision staff members

High degree of discretion and ability to handle sensitive, confidential personnel and client information

Excellent organizational and multi-tasking capabilities with the ability to prioritize multiple critical tasks and communicate status effectively

Self-motivated with a strong attention to detail

Outstanding written and verbal communication skills

Collaborative and flexible

Precision is required by law in some states or cities to include a reasonable estimate of the compensation range for this role. This compensation range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to: skill sets, experience and training, licensure and certifications, and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At Precision, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. This role is also eligible for a discretionary annual bonus, health insurance, retirement savings benefits, life insurance and disability benefits, parental leave, and paid time off for sick leave and vacation, among other benefits.

Reasonable estimate of the current range

$77,000—$104,000 USD

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Precision Medicine Group is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law. © 2020 Precision Medicine Group, LLC

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