Performing Arts Program - Coordinator of Band & Orchestra Operations

As the second-largest independent Catholic university in New England, and one of the fastest-growing private doctoral institutions in the U.S., Sacred Heart University is a national leader in shaping higher education for the 21st century. SHU offers nearly 90 undergraduate, graduate, doctoral and certificate programs on its Fairfield, Conn., campus. Sacred Heart also has a campus in Dingle, Ireland, and offers online programs. More than 10,000 students attend the University’s eight colleges and schools: Arts & Sciences; Communication, Media & the Arts; Social Work; Computer Science & Engineering; Health Professions; the Isabelle Farrington College of Education & Human Development; the Jack Welch College of Business & Technology; and the Dr. Susan L. Davis, R.N., & Richard J. Henley College of Nursing. Sacred Heart stands out from other Catholic institutions as it was established and led by laity.

Sacred Heart University is a contemporary Catholic university rooted in the rich Catholic intellectual tradition and the liberal arts that cultivates students to be forward thinkers who enact change—in their own lives, professions and in their communities. We uphold a universal perspective, welcoming and valuing diverse faith traditions, including those from religious and nonreligious backgrounds. This catholicity, which is the basis of inclusivity, enriches dialogue, deepens understanding and strengthens our commitment to creating a more compassionate and just world.

The Princeton Review includes SHU in its Best 388 Colleges–2023 Edition, and Best Business Schools–2023 Edition. Sacred Heart is home to the award-winning, NPR-affiliated radio station, WSHU, a Division I athletics program and an impressive performing arts program that includes choir, band, dance and theatre.

To apply:

Only applications submitted through the official Careers at SHU site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit Careers at SHU to submit a formal application.

Qualified candidates are invited to submit a complete application and resume via our online application system. A cover letter or statement of interest is also preferred for all staff positions.

Sacred Heart University complies with all federal and state employment laws and regulations. Applicants must be legally authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment Visa for this position.

Position Summary

The Band and Orchestra Coordinator is responsible for overseeing the operations of the university's band and orchestra programs, ensuring the coordination of logistics for band and orchestra activities, and providing administrative support to the directors and teaching staff. This position involves providing leadership and guidance to students. Additionally, the Coordinator will assist with other projects as assigned, contributing to the overall success of the program.

Principal Duties & Responsibilities

Coordinate logistical needs for all Band and Orchestra activities, including arranging bus transportation, lodging for all events, meals, renting and driving equipment trucks, and managing rehearsal and storage rooms.

Manage the Band and Orchestra calendar, including concerts, recitals, chamber music events, auditions, rehearsals, recordings, master classes, and special events.

Oversee and supervise student assistants and volunteers in the transportation, setup, and teardown of equipment for rehearsals and performances, ensuring all instruments, music stands, chairs, and other necessary items are in place.

Develop and implement a system for tracking equipment and uniform inventory, ensuring all instruments and equipment are properly stored, regularly inspected, and maintained in good working condition.

Maintain the Band and Orchestra library and copyright clearances as needed.

Stage manage all performances and events as needed.

Oversee the ordering, distribution, and organization of all apparel, and required accessories.

Work with the Director and appropriate students and staff to create marketing and promotional materials as needed to build audiences and help recruit, through outreach initiatives involving faculty, students, ensembles, community musical organizations and K-12 programs.

Create all concert programs using the Music Librarian Association Style Guide and the Director-approved format.

Administrative support to the Director and staff includes but is not limited to processing contracts and invoices, communicating with prospective students, and performing other duties as assigned.

Opportunities for musical instruction may exist based on the background, experience, and strength of the candidate.

Participate in departmental meetings, committees, and other university-related activities.

Ensure compliance with university policies, procedures, and safety regulations.

Other duties assigned

Knowledge, Skills, Abilities & Other Attributes

Bachelor's degree in music/music education required; Master's degree preferred.

Minimum of 3-5 years of experience in artistic operations/event management.

Strong background in instrumental performance in bands, orchestras, and classical music.

Demonstrated success in project and event management.

Excellent communication, organizational, and interpersonal skills.

Ability to work collaboratively with a diverse group of students, faculty, and staff.

Strong commitment to fostering a supportive and inclusive learning environment.

Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and demonstrated ability to quickly learn and adapt to new software and tools.

Must possess a valid driver's license and be able to rent and drive cars and trucks.

Must be able to lift and move bulky equipment.

Unusual Working Conditions

Rehearsal, performance, and event hours of operation extend beyond normal SHU office hours. Extra hours or work may be necessary as required by activities, workload, or deadlines. Evening and weekend hours may be required.

Sacred Heart University is a space that respects and embraces differences, recognizes the unique contributions that individuals can make, and creates a community that maximizes the potential of all faculty and staff. As an equal opportunity employer, we encourage applications from qualified candidates who reflect the wider world in which we live.

Other details

Job Family Staff

Pay Type Salary

Required Education Bachelor’s Degree