Executive Administrative Assistant (part-time)

We are seeking an experienced Executive Administrative Assistant for a small boutique architectural design firm working part time in their office in Dallas Design District.

20 hours per week

Flexible scheduling.

On-site position.

Responsibilities:

- answer the door and accept packages

- assist and greet clients when they arrive

- help with scheduling appointments for Principal Executive and the team

- record minutes of team meetings followed by scheduling follow up meetings and team takeaways

- email management

- expense reports and timesheet coordination

- maintaining client database and inputting new client information and programming questionnaire

- help organize reports

- errands

- keep flowers fresh

- amazon orders, office inventory

- basic event planning assistance

- maintain competitor list

- keep track of client / employee birthdays and holiday gift coordination and cards

Requirements:

- 5+ years of experience with Administrative assistant roles/responsibilities

- professional demeanor and communication skills

- CRM experience

- Proficiency with Windows software platforms.

- Proficiency with Microsoft Office Word, Excel, Email

- Calendaring skills

- Proficiency with Microsoft TEAMS and Zoom