executive assistant

Responsibilities

Efficiently manage and prioritize the executives' calendars, appointments, and travel arrangements.

Draft and edit business documents, including emails, memos, reports, and presentations.

Screen and prioritize incoming communications, ensuring timely responses and appropriate redirection.

Coordinate and organize meetings, conferences, and events, including logistics and materials preparation.

Take accurate meeting minutes, distribute them, and follow up on action items.

Maintain confidential files, records, and databases with utmost accuracy and discretion.

Build and maintain positive relationships with internal staff, clients, partners, and stakeholders.

Act as a liaison between executives and internal/external parties, ensuring effective communication.

Assist with special projects, research, and analysis as assigned by the executives.

Identify areas for process improvement and implement efficient administrative systems.

Qualifications

Bachelor's degree in business administration, management, or a related field (preferred).

Proven experience as an executive assistant or in a similar administrative role.

Exceptional organizational and time management skills with the ability to multitask effectively.

Strong written and verbal communication skills.

Proficiency in using productivity software, like Microsoft Office Suite.

Exceptional research and project management skills.

Demonstrated professionalism, confidentiality, and discretion in handling sensitive information.