Acting Manager, Curriculum and Scheduling (1 year, 9 months)

Please Note: If you are a current Algonquin College employee, apply to this job via the Workday application.

Department:Enrolment Systems and Operations

Position Type:Fixed Term Administrative

Salary Range:$51.18-$63.97-Hourly

Scheduled Weekly Hours:36.25

Anticipated Start Date:August 26, 2024

Length of Contract:1 Year 9 Months

Posting InformationThis job posting is now accepting applications from all qualified individuals.

Posting Closing Date:July 21, 2024

Please note: jobs are posted until 11:59 pm on the job closing date.

Job Description:

Reporting to the Associate Registrar, Enrolment Systems & Operations, the incumbent is accountable for managing the delivery of a variety of services for the Registrar’s Office and is directly responsible for the overall leadership, vision and management of the daily operations in the following areas: Scheduling Services and Curriculum Services,.

The incumbent is responsible for developing and implementing innovative approaches and supporting infrastructures to service the scheduling needs of the College. The incumbent is accountable and responsible for the scheduling of all post-secondary activities, including exams, contract activities, collaborative programs, continuing education courses as well as bookings for all internal ad hoc activities, external conference activities and common space reservations.

The Manager, Curriculum and Scheduling interprets and administers Ministry of Colleges and Universities Binding Policy Directives and Procedures regarding enrolment audit reporting. The incumbent is responsible to ensure college activities eligible for funding comply with the Ministry’s binding policy directives. The incumbent is a resource for the college community (including faculty, staff, administrators and senior executives) regarding Ministry and College enrolment reporting policy. Working closely with the Associate Registrar, the Manager is accountable to identify and mitigate risks to data integrity, reporting accuracy and compliance.

The incumbent regularly communicates with all levels of management, academic department staff, and external clients.

Required Qualifications:

Minimum of seven (7) years related work experience, and at least 5 years of/with progressive responsibility preferably in post-secondary education;

Minimum three (3) year Diploma/Degree in Public Administration, Social Science, Business, Information Technology or related discipline.

Additional Requirements and Expectations:

Demonstrated leadership, sound judgement in decision-making, creative problem-solving, motivational, negotiation, management, organizational and planning skills;

Incumbent must be highly organized and capable of working in a self-directed manner;

Experience in systems analysis and implementation of new or reengineered business processes along with customer service best practices, techniques and strategies;

Experience demonstrating a high degree of flexibility and highly efficient in managing multiple task assignments/projects concurrently and handling conflicting demands/interruptions to workflow;

Excellent written and verbal communication and interpersonal skills to effectively deal with the College Community;

Excellent monitoring and coordinating skills with the ability to develop and provide training, tutoring and instruction to users;

Comfortable with new technology and ability to learn new skills quickly;

Ability to analyze complex client situations and deal with confidential matters, while demonstrating a balance of compassion and good judgment;

Experience in data mining and analysis, as well as reporting results in comprehensive, client relevant ways;

Knowledge of and experience in the following areas are preferred: registration and scheduling policies and procedures; curriculum structure and delivery; timetabling for an academic or similarly complex institution; GeneSIS/ThesisSM or a student information system;

Additional Training related to Leadership, Client Service, Continuous Improvement, and Change Management are considered assets.

*This position is paid at Pay Band 11

*Vacancy is for P21249

Algonquin College values diversity and is an equal opportunity employer. We offer an inclusive work environment and encourage applications from all qualified individuals. If you require accommodation during the recruitment process please contact the Human Resources department at . While we thank all those who apply, only those to be interviewed will be contacted.

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