Manager, Student and Temporary Employment

Department

Booth HR: Payroll and Operations

About the Department

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.

Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.

Chicago Booth is proud to claim:

-an unmatched faculty.

-degree and open enrollment programs offered on three continents.

-a global body of nearly 56,000 accomplished alumni.

-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.

As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.

For more information about the University of Chicago Booth School of Business, please visit:

Job Summary

The Manager, Student and Temporary Employment for the Booth School of Business at University of Chicago (Chicago Booth) organizes, executes, strategizes, creates, and implements process improvement for HR functions including, but not limited to student employment, temporary employment, time and attendance management, and staff communications. Works with UChicago Grad and Chicago Booth peers to ensure thorough implementation of the Graduate Student Union (GSU) contract. Creates and distributes internal communications related to payroll, accruals, benefits, HR initiatives, and policies.

Responsibilities

Manages all student employment for Chicago Booth. Ensures GSU compliance by working with UChicago Grad on all relevant aspects. Oversees the TA payment process and implements process improvements. Works with Chicago Booth colleagues to resolve any student employment issues.

In conjunction with Office of International Affairs, counsels international students and faculty members regarding J1 and F1 work authorization, OPT, CPT, tax treaties, and visa limitations.

Manages all temporary and part-time benefits ineligible (PTBI) employment for Chicago Booth; recruits for temporary openings; completes onboarding for temporary and PTBI employees; monitors ERISA hours. Proactively works with supervisors to transition or end temporary employees at their maximum time/hours.

Manages, tracks, analyzes and reports on payroll and overtime; works with department heads on reminder communications and provides detailed reports. Communicates with time approvers to ensure employee time is accurate.

Creates ad-hoc reports, analysis, and surveys as requested.

Tracks and facilitates compliance process of temporary, staff, student and academic employees (annual compliance training). Works directly with Chicago Booth leaders to enforce compliance.

Serves as system expert for all time-related issues. Trains all new time approvers and system users; audits hours for non-exempt employees on a bi-weekly basis. Holds monthly sessions for new time approvers.

Creates internal communications related to payroll, accruals, benefits, HR initiatives, and policies. Follows up on questions. Sends holiday deadline reminders to time approvers.

Handles all onboarding for student employees; assists departments with recruiting student employees.

Manages office procurement and reimbursements, manages budget for supplies, seeks out and implements cost savings opportunities.

Serves as back-up for other Booth HR operations colleagues.

Resolves paycheck-related discrepancies.

Manages special projects as assigned.

Plans, manages, and executes special events as assigned.

Supports staff hiring processes, including developing job descriptions, interviewing and reference checking, handling employment offers, and conducting orientation. Drafts templates and routine offer letters. Maintains appropriate human resources data and records, solving a range of straightforward problems using standard procedures.

Assists in the development and administration of the HR budget for the department, monitors for variances, and manages employment expenses within established guidelines.

Performs other related work as needed.

Minimum Qualifications

Education:Minimum requirements include a college or university degree in related field.

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Work Experience:Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Experience:

At least three years of experience in human resources, payroll, or directly related field.

At least one year of experience in payroll management.

Background in a higher education environment.

Experience working with international students.

Technical Skills or Knowledge:

Strong proficiency in Microsoft Office (Word, Excel, Access).

Knowledge of HRIS systems such as Workday.

Preferred Competencies

Excellent and proven customer service, communication, and interpersonal skills.

Discretely work with confidential information.

Exceptional eye for detail, accuracy with numbers, and ability to conduct analytics.

Organizational and multitasking skills.

Exceptional problem-solving skills.

Working Conditions

This position is currently expected to work a minimum three days per week in the office, potentially more during peak times.

Application Documents

Resume/CV (required)

Cover Letter (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Human Resources

Role Impact

Individual Contributor

FLSA Status

Exempt

Pay Frequency

Monthly

Scheduled Weekly Hours

37.5

Benefits Eligible

Yes

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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