Administrative Specialist

Summary

This vacancy is for an Administrative Specialist position in the Associate Director for Economic Programs located at the U.S. Census Bureau Headquarters in Suitland, Maryland. The Census Bureau is accessible from the Metro Rail Green Line - Suitland Station.

This Job Opportunity Announcement may be used to fill other Administrative Specialist, 0301-9, FPL GS-9, positions within the Census Bureau in the same geographical location with the same qualifications and specialized experience.

This job is open to

Clarification from the agency

Current Department of Commerce employees (includes any Bureau under Commerce) on a permanent competitive appointment; Current Department of Commerce employee (includes any Bureau under Commerce) on a term, temporary or excepted service appointment with reinstatement eligibility; and Surplus and displaced Commerce employee (CTAP).

Duties

Assist internal and external customers with routine inquiries concerning standard processing procedures, requirements, and office functions.

Serve as timekeeper ensuring time and attendance (TA) records are accurately entered, validated, and certified each pay period in the GovTA System, resolving any and all discrepancies with the appropriate contacts.

Develop administrative processes and procedures and provide quality assurance oversight of all administrative activities to ensure compliance with governing regulations and to facilitate a more efficient and effective administrative operation.

Provide support to Senior Level staff to include activities related to training, conferences, meetings, and travel.

Requirements

Conditions of Employment

Applicants must meet all qualification requirements by the closing date of this announcement.

U.S. Citizen.

Suitable for Federal employment.

Registered for Selective Service, if applicable

Time-in-grade/band requirements must be met by closing date.

A one-year probationary period may be required.

This is a BARGAINING unit position.

This position may be covered by one or more of the following bargaining units: American Federation of Government Employees (AFGE) Local 2782(HQ) or AFGE Local 1438(DN). If you have specific questions, please contact the HR Specialist.

Qualifications

Specialized Experience: For the GS-9, you must have one year of experience at a level of difficulty and responsibility equivalent to the GS-7 in the Federal service. Experience for this position includes: developing reports on technical/ administrative functions; planning and scheduling meetings/conferences; providing support for travel, time and attendance, and no cost training nominations; assisting with the preparation of materials to be distributed during meetings, taking notes to ensure follow-up actions regarding commitments arising from meetings are fulfilled; and completing meeting summarization reports.

OR

Education: Master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D., if related.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer.

Additional information

If hired for this position with the Census Bureau, at its headquarters office located in Suitland, Maryland, you will be expected to temporarily telework to maximum extent while the headquarters building is being renovated. Once renovations are completed for your area, you will be notified when to return to the office. At that time, you will be expected to work from your duty station, and you may be eligible to telework, up to 8 days a pay period depending on your respective work schedule, with approval from your supervisor.

Additionally, the following links provide information on various hiring authorities that may enable you to apply through merit assignment procedures, or be eligible for a non-competitive appointment.

The Department of Commerce provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Human Resources Office. The decision on granting reasonable accommodation will be on a case-by-case basis. TTY users can contact the Human Resources Office via the Federal Relay Service, .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resume, optional cover letter and supporting documentation will be reviewed to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications stated in the job opportunity announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/No, Multiple Choice questions). Your resume and/or optional cover letter must support your responses to the scored occupational questionnaire, or your score may be lowered. The best qualified candidates will be identified for referral to the hiring manager and may be invited for an interview.

Due weight shall be given to performance appraisals and awards in accordance with 5 CFR § 335.103(b)(3).

The scored occupational questionnaire will evaluate you on the following competencies; please do not provide a separate written response:

Clerical

Computer Skills

Customer Service

Manages and Organizes Information

We recommend that you preview the online questions for this announcement before you start the application process.

Do NOT include the following types of information in your application:

Social Security Number (SSN)

Date of Birth (DOB)

Photos of yourself (if included on your resume you will not be considered for this position)

Personal information: such as age, gender, religious affiliation, etc. You may view the for this vacancy.

Required Documents

A complete application consists of the following:

Resume showing relevant experience; cover letter optional: Your resume must list your educational and work experience including the dates (mm/dd/yy) of each employment along with the number of hours worked per week. For work in the Federal service, please include the grade level for the position(s). Your resume may be used to validate your responses to the scored occupational questionnaire. Your resume should also indicate your citizenship and if you are registered with the Selective Service System if you are a male born after 12/31/59.

SF-50, "Notification of Personnel Action," supporting your eligibility, with the exception of current Census Bureau employees.

Career Transition Assistance Plan (CTAP) documentation, if applicable (see other information).

Documentation supporting eligibility for non-competitive appointment (Schedule A disability, 30 percent disabled veteran, certain military spouses, etc).

Education Documentation: If this position requires proof of higher education, or you are substituting education for experience, you must submit an unofficial transcript or a list of courses that includes the following information: name of accredited institution, grades earned, completion dates, and quarter and semester hours earned. This also includes Census Bureau employees. Education completed in foreign colleges or universities may be used to meet the requirements. Please refer to for more information.

You are not required to submit official documents at this time; copies are sufficient.

Special Instructions for Foreign Education: Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application. Failure to provide such documentation when requested will result in lost consideration. For further information on the evaluation of foreign education, refer to the U.S. Department of Education's web site at .

CTAP candidates:

CTAP candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a rating of 85 out of 100. Information about CTAP and ICTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at: .

CTAP applicants MUST submit the following documents:

A copy of your RIF separation notice; notice of proposed removal for declining a directed geographic relocation outside of the local commuting area; a Certificate of Expected Separation (CES); or certification that you are in a surplus organization or occupation (this could be a position abolishment letter, a notice of eligibility for discontinued service retirement, or similar notice).

A copy of your SF-50 "Notification of Personnel Action" noting current position, grade/band level, and duty location;

A copy of your latest performance appraisal including your rating; and

Any documentation from your bureau/operating unit that shows your current promotion potential.

NOTE: You will not be considered if you fail to provide all required documents.

Resume

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.