Business Manager

Position Title: Business Manager

Reports to: Priest-in-Solidum

Purpose: Professional administrator in support of the moderator and the

Priest-in-solidum. Stewards the physical, financial, and personnel resources of the parish.

Preferred Experience:

Undergraduate degree in accounting, business administration, finance or economics.

Thorough knowledge of accounting principles, practices and practical application of accounting systems.

Experience in the preparation of financial reports and analysis of operations.

Business Manager needs to be a results-oriented individual who has the ability to work in a team oriented environment. Must be able to recognize strategic opportunities.

Personal Qualifications:

Must be a Catholic in good standing and adhere to the teachings of the Catholic Church.

Requires strict confidentiality regarding church personnel, financial, and other sensitive information.

Must submit to a criminal background check.

● Must take Protecting God's Children for Adults training upon hire.

Responsibilities:

Financial:

Prepare, administer and review the budget process in collaboration with the moderator, priest-in-solidum, mission support director and staff.

Prepare the yearly budget and monitor budgetary compliance for all departments.

Manages (in conjunction with the bookkeeper) the banking and bookkeeping activities for parish including offertory collections, payables, and receivables.

Maintain (in conjunction with the bookkeeper) an accurate filing, record keeping and reporting system for the parish financial matters.

Monitor the collection, counting, recording and depositing of parish revenue.

Coordinates parish offertory envelope program and parish online giving.

Ensures that volunteers follow proper cash and audit procedures according to archdiocesan policies.

Financial report creation

Monthly accounting reports and annual statistical reports.

Preparation / submission of the annual financial report to the archdiocese.

Reports requested by the finance council and/or required by the archdiocese.

Advises and monitors compliance with all archdiocesan financial policies and civil laws.

ACA filing

Annual W2G, 1099 Misc and 1099 NEC forms and returns

Special event sales tax returns.

Ensures the timely filing of all required local, federal and state taxes and diocesan reports, including quarterly and special event tax returns.

Oversees payroll.

Serves as staff liaison to the parish finance council.

Serves as a resource and guide for all fund-raising efforts and activities.

Administration:

Administers the parish calendar, along with the campus coordinator.

Develops and maintains procedures for the parish office support staff.

Prepare reports and assist with Parish Parishioner meetings.

Parish Official Catholic Directory filing

Helps oversee the annual Catholic Services Appeal (CSA).

Attends staff meetings and appropriate meetings of the family of parishes and archdiocese.

Maintains an inventory of parish real and movable property.

Oversees all parish office equipment.

Human Resource Coordinator for the Parish

Current knowledge and administration of diocesan benefits, labor laws, health protocols and other related policies. Communicates updates to staff.

Supervises paid and unpaid time off.

Updates employee handbook as needed, in conjunction with the moderator, priest-in-solidum, and mission support director.

Assures adherence to Archdiocesan policies and procedures.

Coordinates, administers and enforces archdiocesan and USCCB safe environments and background check procedures.

Coordinates administrative and business activities of the parish and school in regard to human resources, salaries, personnel policies, etc.

Serves as the contact for employee HR issues, insurance questions, retirement benefits, etc..

Supervises and evaluates parish office staff, reporting to the priest-in-solidum.

Supervises paid and unpaid time off of staff.

Serves as the contact for legal issues in conjunction with archdiocesan counsel.