Digital Document Specialist

Job Posting End DateJuly 24, 2024

Job LocationBay of Plenty

Job Description

The Fulton Hogan Life

Life at Fulton Hogan is about making the most of the opportunities, taking responsibility, having a crack, being accountable and making it happen. We live by our REAL values – Respect, Energy & Effort, Attitude, Leadership – and we demonstrate these through the good work we do, every day, as one team.

Nau mai haere mai ki tā mātou whānau Welcome to our Fulton Hogan Family

The Project

The $475M Takitimu North Link Stage 1 project will provide a four lane inter-regional connection between the existing SH2 from near Loop Road, Te Puna in the west, to SH29 Takitimu Drive Toll Road in the east, and includes an on-ramp from Fifteenth Avenue to the SH29 Takitimu Drive Toll Road. The new 6.5km long four lane highway will bypass Te Puna and Bethlehem townships, improving the efficiency and safety of the strategic network, and will support growth in the Minden area.

This exciting project is the first in the planned improvement of SH2 from Tauranga towards Katikati, and involves challenging geotechnical conditions, significant bridge structures and a focus on environmental and sustainability outcomes. It also has a focus on partnership between Waka Kotahi and local Hapu. It is one of the first New Zealand Upgrade Projects to be brought to construction.

Fulton Hogan is constructing the project in a joint venture with HEB Construction, continuing a long and successful partnership on large projects in the Bay of Plenty. Beca and Holmes Consulting are the Joint Venture’s designers.

The Position

We have an exciting opportunity as a Digital Document Specialist in our Te Puna project site office.

This role is the system Gate Keeper of all project related documentation. You will be controlling documents such as reports, drawings, financial records and other confidential project-related electronic documents and correspondence with multi external parties. This is a crucial role on all of our projects ensuring confidential and information is shared correctly and with the right people and in the right way.

In addition to this, you will be maintaining the Electronic Document Records Management System (EDRMS) by reviewing daily uploads, ensuring correct metadata/ information tags is applied, running reports when required and the training and support of the EDRMS to all staff.

Good Work equals Good Benefits .

Medical insurance for you and your whānau.

Life insurance from day one.

KiwiSaver employer contributions after service milestones up to 7%.

Fuel discount card.

Parental leave top-up payment with additional return to work support.

Family scholarships.

Ongoing training and development, career growth and progression opportunities.

Great discounts at a wide range of retailers.

At Fulton Hogan, we genuinely care about the wellbeing of our people and giving them the tools and opportunities they need to succeed and grow with us.

We’re looking for someone with:

Electronic Document Records Management System (EDRMS) knowledge

Strong MS Office suite expertise

Attention to detail and initiative

Strong written and oral communication skills

Process Knowledge

Ability to learn and develop new systems quickly

Prior construction experience is an advantage but not a requirement

A Records & Information or Business Administration qualification will be advantageous but is not essential

This position is suited to someone who relates to the mantra "there is a place for everything and everything in its place" and who enjoys working with processes and procedures.

As our Digital Document Specialist, you will use your exceptional process and organisational skills to the fullest and become the point of contact for all enquiries related to Records Management including documentation and the EDRMS. A true team player, you will enjoy being at the heart of things, take pride in the fact you know exactly where documents are and be the expert that works closely with other teams to ensure they have the information and support they need.

To be successful in this role you will need to have a keen eye for detail and the ability to approach team members, both internal and external to guide and provide training when processes are not followed. You will be approachable and always ready to help.

On-the-job and ongoing training for business processes and the EDRMS will be provided and you will be well supported by a wider Digital Document & Systems Team.

Creating, Connecting and caring for the community

Our people regularly donate their time to local causes and initiatives, while at a regional and national level we provide financial support, skills and resources to a wide range of organisations that are strengthening our communities. Our focus aims to also reduce our impact on the environment, and regenerate healthy new ecosystems. We look to partner with others to lift the standards of our industry and show customers lower-impact, sustainable ways of delivering infrastructure.

Learn more about us: Homepage - Fulton Hogan and make an application to join our growing industry.

All successful candidates must under-go and pass a pre-employment medical and drug screen prior to employment.

All successful candidates must under-go and pass a pre-employment medical and drug screen.

We celebrate and embrace diversity across our business and are committed to equal employment opportunities.

We believe in the value that diversity brings to our team and people who share our REAL values are encouraged to apply

R17935