Executive Asst

Be part of a growing, successful company in an exciting and challenging field. Border States is 100% employee-owned, which means you’re empowered to make decisions, find solutions and receive rewards for your hard work.

This position will be located in: Arlington, VA

Job Summary

As a partner to the executive, works proactively and as a team, to enable the executive to remain focused on executing strategic priorities and maintain profitability for the functional area of responsibility. Works in partnership with executives on various projects of a sensitive or confidential nature on a regular basis. Supports the day-to-day operation of the Branch Support Center, by providing executive-level support to the company’s leadership. Partners with the executive to achieve the company’s strategic goals by gathering information from subject matter experts and leaders to assist in meeting goals and objectives. Consolidates information and conducts analysis, prioritizes matters of importance, and ensures deadlines are met.

Responsibilities

Essential Functions

As a partner to the executive, works proactively and as a team, to enable the executive to remain focused on executing strategic priorities and maintain profitability for the functional area of responsibility.

Gathers information from subject matter experts and leaders to assist in meeting goals and objectives, consolidates information and conducts analysis.

Acts as an extension of the executive, exercises a professional and hospitable demeanor, and conduct that appropriately reflects the executive.

Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Areas of focus include working in tandem with subject matter experts for successful project management, meeting logistics, crafting agendas, and managing follow-up actions, facilitating complicated scheduling and calendar management, coordinating travel arrangements, preparing, and finalizing presentations, managing electronic and traditional correspondence, and performing expense reconciliation.

Works in partnership with executives on various projects of a sensitive or confidential nature on a regular basis.

Demonstrates sound judgment, initiative and competency while making decisions on how to plan or execute assigned tasks based on a stated intent, without requiring excessive feedback or validation.

As a member of a team of administrative professionals, works collectively to achieve team goals and provide support to the entire executive team. Functional areas of the company include Finance, Legal Human Resources, Information Technology, Supply Chain, Sales and Marketing, Region and Branch Operations.

Handles confidential information with discretion, adapts to various competing demands, and demonstrates the highest level of service and response.

Acts as a liaison with other departments and outside contacts on behalf of the company’s leadership, which could include high-level staff such as CEO's, Presidents, Executive Vice Presidents, and Senior Vice Presidents.

Non-essential Functions

Contributes to improving processes for efficiency and economy of existing administrative operations.

Enables and promotes the use of digital and reporting tools to facilitate collaboration with and among the executive’s department and team members.

Coordinates activities such as conferences, trade shows and other industry-specific events.

Attends and participates in training programs, as required.

Performs other duties as assigned by supervisor or designate.

Qualifications

Associate degree or equivalent work experience

5+ years related work experience.

Solid understanding of business processes and how administrative functions relate to the business.

An understanding of the company’s role with both customers and vendors.

Prior success in executive-level partnership functions, demonstrated process improvement mindset.

Previous experience in project management, supply chain or sales & marketing preferred.

Superior written and verbal communication skills.

Highly proficient knowledge of and demonstrated expertise in digital applications, Microsoft Office 365 (Outlook, Excel, Word, and PowerPoint, OneNote, OneDrive, SharePoint).

SAP experience preferred.

Skills and Abilities

Ability to speak and write in a sharp, succinct, and positive manner that creates a good image of the company and the executive/partner relationship.

Understands the power of teamwork and demonstrates strong interpersonal skills in collaborating with fellow employee-owners to provide service excellence.

Proven ability to exercise considerable discretion, independent judgment, tact, and diplomacy.

Forward-looking thinker, who actively seeks opportunities and proposes solutions.

A natural leader who can get things done.

Adaptable and comfortable with shifting priorities quickly.

Must also be extremely effective independently.

Excellent customer service skills include being courteous, accurate, responsive, and engaged.

Physical Requirements

Frequency at which you would carry/lift in a typical day:

Occasionally 0 – 33% Frequently 34 – 66% Continuously: 67 – 100%

Lift from Waist:

< than 10 lbs. - Not at all

10 to 25 lbs. - Not at all

26 to 50 lbs. - Not at all

51 to 75 lbs. - Not at all

75 to 100 lbs. - Not at all

100+ lbs. - Not at all

Lift from Floor:

< than 10 lbs. - Frequently

10 to 25 lbs. - Frequently

26 to 50 lbs. - Occasionally

51 to 75 lbs. - Not at all

75 to 100 lbs. - Not at all

100+ lbs. - Not at all

Carried for Distance:

< than 10 lbs. - Not at all

10 to 25 lbs. - Not at all

26 to 50 lbs. - Not at all

51 to 75 lbs. - Not at all

75 to 100 lbs. - Not at all

100+ lbs. - Not at all

Physical Activity

Frequency at which you would do the following in a typical day:

Sitting (a continuous period of being seated) - Continuously

Standing (for sustained periods of time) - Frequently

Walking (moving about on foot to accomplish tasks) - Frequently

Bending/stooping (downward and forward) - Occasionally

Crawling (moving about on hands and knees or hands and feet) - Not at all

Climbing/Walking Stairs (ascending or descending) - Frequently

Reaching (extending arms in any direction) - Frequently

Crouching/squatting (bending the body downward and forward by bending leg and spine) - Occasionally

Kneeling (bending legs at knee to come to rest on knee(s)) - Occasionally

Balancing (maintaining body equilibrium to prevent falling) - Occasionally

Repetitive motion (substantial movement (motions) or the wrists, hands, and/or fingers) - Continuously

Pivoting (movement in any direction with one foot, keeping the other in contact with the floor) - Occasionally

Pushing/Pulling (using upper extremities to press against or draw or tug) - Occasionally

Grasping (Applying pressure to an object with the fingers and palm) - Continuously

Fingering (picking, pinching, typing; working with primarily fingers and not whole hand) - Continuously

Talking (expressing or exchanging ideas by means of the spoken word) - Frequently

Driving (the control and operation of a motor vehicle) - Occasionally

Desk work (work usually performed at a desk) - Continuously

Use of a computer - Continuously

Use of a telephone - Frequently

Hearing (Perceiving the nature of sounds at normal speaking levels) - Continuously

Exposure (to adverse weather & temperature conditions) - Not at all

Travel (travel needed to perform job duties) - Occasionally

Additional Information

This job description is a summary of the job duties and responsibilities and is not intended to cover all possible job duties and is subject to change at the employer’s discretion. Employees must be able to perform the essential job duties and satisfy job requirements either with or without a reasonable accommodation.

Our History

Border States is a leader in the electrical supply distribution industry with over 120 locations in 31 states. Our employee-owners are second to none in delivering top-notch customer service and in demonstrating extra-ordinary people skills. We are one of the largest independent electrical distributors in the United States providing products and services to the construction, industrial and utility industries. Border States has a competitive benefit package and is a 100 percent employee-owned company. Employee-ownership is a significant part of our culture and our success stems from the dedication of our employee-owners. We practice open-book management and our employee-owners are empowered with clearly defined levels of authority to be innovative and decisive, allowing us to respond quickly to the needs of customers. Employee-owners understand their roles in the success of the company and care about customers’ needs, which drives our focus on adding value to everything we do. We recognize that not all customers are the same and each has specific requirements. Our employee-owners understand these diverse needs and have the commitment, resourcefulness and flexibility to outperform all others.

Values

As a Border States employee-owner, you’re responsible for living our mission, service philosophy and service standards.

Our Purpose

We believe unstoppable businesses shouldn't go it alone. We are owners - of relationships, of outcomes, of every moment these unstoppable businesses need to deliver.

Service Philosophy

We earn customer loyalty and confidence by caring about their needs and adding value to everything we do.

Service Standards

Border States employee-owners are competent, accurate, responsive, and engaged .

Your career

Join an experienced team at one of the largest electrical distributors in the United States. What are you waiting for?

Border States has a competitive benefits package which includes but is not limited to:

Health, Dental and Vision Benefits

Accident, Critical Illness, Hospital Indemnity

FSA & HSA

Employee Stock Ownership Plan (ESOP)

Disability Benefits

401(k) Retirement Plan

Life Insurance

Employee Assistance Program

Paid Holidays

Paid Volunteer Time

Personal Leave time and more!

Border States provides bonuses to their employee-owners upon the achievement of branch and company goals.

Equal Opportunity For All

It’s not just the law. It’s something we’ve believed in since our founding. We value the diversity of all of our employee-owners and will always be an equal opportunity employer.

Drug Free/Smoke Free workplace