Administrative Specialist

Title: Administrative Specialist

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $21.00 - $29.00

Pay Band: 4

Agency: Dept of Med Assistance Svcs

Location: Dept of Medical Asst Services

Agency Website:

Recruitment Type: General Public - G

Job Duties

The Department of Medical Assistance Services (DMAS) is excited to offer a competitive opportunity to serve as an Administrative Specialist in the Appeals Division.

Job responsibilities will include, but are not limited to:

This position closely collaborates with the DMAS Civil Rights Coordinator and the DMAS Civil Rights Compliance Specialist to monitor, keep track of, organize, and fulfill language access requests and disability access accommodations.

This includes requesting translations in other languages, handling alternative format requests such as large print, and arranging for interpreters.

The incumbent is responsible for overseeing that all requests are properly fulfilled in a timely manner, are of high quality, and comply with legal requirements.

Additionally, they need to document the costs to project the usage for the upcoming fiscal year.

Provide excellent customer service, treating everyone who interacts with the Division with respect and dignity; ensure every appellant receives full due process; support a collaborative and positive work environment; and produce a quality work product.

This position reports to the Civil Rights Coordinator.

The position you are applying for is an Hourly/Wage position. Hourly (wage) employees may not work more than an average of 29 hours a week and cannot exceed 1500 hours during their employment year. This position does not include health insurance, retirement or leave.

Located in beautiful Central Virginia, the Richmond area puts you just 2 hours from the Blue Ridge Mountains, Virginia Beach and Washington DC. To learn more about the Richmond, VA area visit:

The Department of Medical Assistance Services (DMAS) is working to improve the health and well-being of Virginians through access to high quality health care coverage.

DMAS wants talented individuals who can align their experience with the mission of the agency and its core values – service, collaboration, trust, problem solving and adaptability.

At the Department of Medical Assistance Services (DMAS) we encourage and promote that you Come as you are Become who you want to be That is our promise.

Minimum Qualifications

Competitive candidates will meet these minimum qualifications:

Experience applying knowledge of programs, operations, and administrative policies and procedures in a setting such as a law office, court system, or government agency.

Considerable experience with technology, including Microsoft Office, for managing language access requests and disability access accommodations.

Considerable experience planning and coordinating administrative and support services.

Considerable experience gathering facts, analyzing findings, reaching logical conclusions, and recommending solutions to enhance program efficiency and compliance.

Considerable experience with specialized software for tracking and documenting language access and disability accommodation requests, as well as managing costs and projecting future usage.

Experience with interpretation and application of federal, state laws/regulations.

Experience in managing competing priorities and meeting deadlines.

Experience with internal/external stakeholders.

Additional Considerations

Competitive candidates will meet these Additional considerations:

Experience with work in public health, public or business administration, social work, or a related field.

Experience with Medicaid (Title XIX of the Social Security Act) and the Children's Health Insurance Program (Title XXI of the Social Security Act).

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

The Virginia Department of Medical Assistance Services (DMAS) does not offer employment-based Sponsorship. Selected candidates will have their work authorization completed using the E Verify Program.

The Department of Medical Assistance Services (DMAS) is an Executive Branch agency that will adhere to all policies and procedures, to include the Commonwealth’s Department of Human Resource Management Policy 1.61 Teleworking.

This position requires a fingerprint based Criminal History Background Check, Education Checks if applicable, Work History Verification with references.

If you wish to apply for a job with the Department of Medical Assistance Services, an application and/or resume for employment must be submitted electronically through this website. Mailed, faxed, emailed, or hand-delivered applications/resumes will not be accepted. Consideration for an interview is based solely on the relevant information presented in the state application and/or resume submitted before the closing date.

Applications and/or resumes should include relevant work history which indicates your qualifications for this position.

The Department of Medical Assistance Services practices fair and equal employment opportunity to all employees and applicants in accordance with applicable laws and regulations. It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at, or DBVI at

The Department of Medical Assistance Services is a V3 certified state agency that provides hiring preference to veterans and members of the reserves and/or National Guard in support of executive order 29, (2010). If you are a Veteran or Spouse of a Veteran or Active Military Member, DMAS encourages you to apply and respond accordingly on your state application.

Contact Information

Name: DMAS Talent Acquisition

Phone:

Email:

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.