Operations & Executive Assistant

Requisition Number

23479BR

WHAT YOU'LL DO

You will participate in the daily life of the office, contributing to BCG positive image among clients, internal and external parties. You will ensure that all front office and administrative functions are performed promptly and efficiently, providing general support to all BCG staff and facilitate its effectiveness in providing service to BCG clients.

You will be providing general and administrative support to BCG senior leadership team (Executives, Partners, and Managers), taking full responsibility for the maintenance of a demanding schedule.

You will also be accountable for representing BCG to all internal and external contacts in a manner consistent with BCG’s value statement.

JOB TITLE

Operations & Executive Assistant

JOB FAMILY

Business Management & Operations

YOU'RE GOOD AT

Managing and maintaining demanding agendas and calendars, organizing and scheduling mainly internal meetings, arranging conference bridges, reserving meeting and conference rooms, organizing food service, etc;

Coordinating point-to-point travel needs (car, flight, hotel, transfers, etc.)

Preparing weekly timesheet and expense reports;

Copying, proofreading, printing, collating, binding, and distributing case-related materials as required, while typing and proofreading letters, slide decks, memoranda, etc.;

Welcoming guests, visitors, clients on a daily basis, ensuring all internal procedures;

Managing food service, deliveries, stationery, receiving and distributing goods around the office;

Supporting in-site events organization, supervising the main operational activities and internal staff and suppliers involved in the event organization (e.g.: cleaning, logistics, catering, but also client side, etc.);

Supporting the research and inspection of off-site locations, analyzing proposals and analysis for in/off-site events.The role will be focused on the activities listed above, but not limited to them.

YOU BRING (EXPERIENCE & QUALIFICATIONS)

At least 4 years of Executive Assistant experience, ideally if combined with Operations/Facilities/Events Management;

Excellent communication skills, both written and oral, in Kazakh, Russian and English;

Excellent proficiency in Outlook, Word, PowerPoint and Excel;

Strong attention to details and relevant organizational skills;

Ability to work both across wider teams and in an autonomous way;

Strong customer-orientation combined with a flexible attitude.

YOU'LL WORK WITH

Our business management and operations team members work to ensure that BCG is running smoothly, efficiently, and productively. We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs.

YOUR EMPLOYEE TYPE IS

Regular

YOUR JOB TYPE IS

Full time

WHO WE ARE

BCG pioneered strategy consulting more than 60 years ago, and we continue to innovate and redefine the industry. We offer multiple career paths for the world’s best talent to have a real impact on business and society. As part of our team, you will benefit from the breadth and diversity of what we are doing today and where we are headed next. We count on your authenticity, exceptional work, and strong integrity. In return we are committed to supporting you in discovering the most fulfilling career journey possible—and unlocking your potential to advance the world.

BST is the operational heart of our business and is invaluable to our success. Roles such as finance, human resources, risk, and IT, help propel BCG forward. BST employees support the core of the organization and provide outstanding value to the business. As a BST member, you will work with inspiring, talented, dedicated, and curious colleagues in an energizing, fast-paced environment in which people are treated with respect and help one another to succeed. Working at BCG provides you with the opportunity to grow through interesting and challenging work and to have an active voice in your personal career development.

EQUAL OPPORTUNITY

Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, protected veteran status, or any other characteristic protected under federal, state or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.