EXECUTIVE ASSISTANT TO THE DEPUTY DIRECTOR

Executive Assistant needed to support the Deputy Director of a n organization in the Sacramento region. This is a Temp-To-Hire job opportunity for the right person. This job carries a large variation in day-to-day responsibilities as it provides support to the Deputy Director. The person in this position will be expected to carry out all of their job functions with a high degree of flexibility and professionalism. This position must be held by an individual who works well under pressure, with multiple deadlines and travel obligations.

Summary of essential job functions

Provide administrative support to the Deputy Director

Answer Phones

Personnel File Management

Schedule meetings and maintain detailed meeting notes/minutes

Assist in the Onboarding and “Offboarding” of staff

Track and manage online timesheets and timesheet software portal

Preparing project invoices as needed

Tracking of program and departmental efficiencies

Assist in preparing Board Meeting Reports

Support internal and field staff on projects as needed

General clerical duties: filing, copying, faxing, typing, generating correspondence, and other related responsibilities

Attend and provide hands-on support at various events

Other:

Other duties or special projects as identified by the Deputy Director

Environmental Factors:

Irregular or extended work hours as necessary

Working with difficult personalities

Physical Demands:

Travel by car or airplane for business purposes

Sitting, standing or walking for long periods of time

Use of office equipment, i.e., computers, fax, copiers, phone equipment, etc.

Hearing and vision within normal ranges with or without correction

May be required to lift or carry boxes 25 lbs or less

Qualifications:

High School diploma required; Associates or Bachelors Degree preferred

5-10 yearsâ experience in an office setting

Possession of a valid California Driverâ s (Class C) License

Strong typing and computer skills, with a proficiency in MS Office Suite (Access, Excel, Word, Outlook)

Strong written and verbal communication skills

Ability to adapt to change, learn new skills rapidly and respond well to a variety of personalities

External Relationships: This position will work closely with state agencies, utility managers, and general membership.

Salary: $35-$42

EXPERIENCE RCS

River City Staffing, Inc. (RCS) specializes in the placement of highly skilled administrative and finance and accounting professionals. Whether you are seeking temporary placement, temp to hire or direct hire opportunities, RCS has built our reputation on adding value to each and every candidate we meet. At RCS, you will experience expertise, consultation, follow up, advocacy, partnership and so much more. Contact us today!