Contract Clerk (Automotive Office Admin)

We are looking for SUPER-STARS to join our accounting team! We are building an office team of extraordinary people who bring a great attitude, attention to detail, strong organization skills, ability to multitask, and problem-solving skills while ensuring compliance with federal, state, and local laws. We seek someone who understands that our culture is essential to us. We work efficient but we also believe in creating an atmosphere where our team enjoys coming to work. This is a great opportunity to grow in the car business and learn different aspects of the business.

Job Summary

The Automotive Contract Clerk at Harbor Chevrolet is a full-time, hourly accounting and finance position in the automotive industry. The primary responsibility of this role is to ensure the timely and accurate completion of dealership documents related to new car sales. The Automotive Contract Clerk is responsible for completing automotive contracts, including tax, title, and license forms, and adhering to all laws and regulations. This position is located in Long Beach, California.

Compensation and Benefits

This position offers a competitive semimonthly compensation of $25 to $28 per hour, based on experience and qualifications. Other benefits include health and dental insurance, 401(k), vacation pay, and other employee perks.

Responsibilities

Process automotive contracts in an accurate and timely manner

Input automotive contracts into the dealer's computer systems (Dealer Track)

File 8300's

Process all warranty cancellations and remits to customers

Process all loan payoffs

Post all fundings and ensure the car deals are funded properly

Make sure all documentation is ready for DMV processing

Review automotive contracts for accuracy and completeness

Ensure compliance with all legal and regulatory requirements

Work with Finance Managers to make sure paperwork is complete

Process Dealer Trades

Reconcile accounts and issue customer refunds

Assist the office manager and controller in various accounting and financial tasks

Each contract clerk also gets the opportunity to do other functions within the office

Answer customer inquiries and provide excellent customer service

Qualities We Are Looking For:

Genuine care for people and providing exceptional support and guidance to co-workers (We don't say employees).

Friendly, enthusiastic, reliable, with a cheerful "team-player" attitude.

A person who represents our Golden Rule Dealer Culture.

Excellent communication, interpersonal, and organizational skills.

Ability to see the bigger picture and do what is needed to get the job done with excellence.

Strong work ethic and ability to work in a fast-paced, results-driven culture

Ability to remain calm and professional in high-pressure situations

Minimum 1 years of experience in an Automotive Contract Clerk role

Bachelor's degree and/or equivalent combination of education and experience in the automotive industry

Working knowledge of the automobile industry and laws/regulations related to it

Strong understanding of computer systems and technology

Outstanding communication, problem-solving, and customer service skills

Excellent organizational and time management skills

ESSENTIAL DUTIES:

Proven track record in automotive accounting

Exceptional working knowledge of Dealership DMS (We use Dealertrack)

Proficient in MS Word and Excel (or Google Docs). Must have strong Excel Skills.

Love people well

Willingness to Listen and Learn

Positive Attitude

Maintain a professional appearance

Ensure compliance with all legal regulations

Love to serve others

Strong Work Ethic

Show up on time and ready to work

Love learning and growing

If you fit these criteria, carry on…

Thank you for considering our family of dealerships!

Michelle Pitman, Chief Operating Officer, Harbor Auto Group

KEYWORDS:

Inventory Clerk, Contracts, Accounts Payable, Accounts Receivable, Accounting, Long Beach, Hyundai, Chevrolet, Automotive, Dealership, Clerical