Scheduler, Executive Offices

Are you looking to join one of Greater Toronto’s Top 2024 Employers?

The Ontario Medical Association (OMA) advocates for and supports doctors, seeking to strengthen their leadership role in caring for patients. We continually seek to be the trusted voice in transforming Ontario’s health-care system by courageously pursuing best practices, new ideas, solutions, and opportunities to improve.

Job summary

The Scheduler, Executive Office is responsible for providing administrative support to the Executive Offices, with a predominant focus on maintaining and facilitating scheduling for the CEO and President.

How you will make a difference

Provides scheduling and administrative support to the CEO, President, and Chief of Staff, including: Scheduling and travel logistics for the Executive Office; Financial reporting following events; tracking correspondence and requests.

Provides organizational and administrative support to the Executive Office, including word processing, photocopying, collating documents, handling and distributing incoming mail, faxing, and filing, maintaining electronic and hard copies of the document, and preparing meeting materials as assigned.

Assist in small-scale department projects, preparing materials, sourcing information, prioritizing project tasks and activities, following up on outstanding items, and ensuring assigned tasks are completed according to project timelines.

Provide backup support to Executive Assistant, and other tasks as assigned.

Requirements that are important to us

Community College Diploma in Business/Office Administration or equivalent

2-3 years relevant experience

The OMA has moved to a permanent hybrid work environment. As such, the individual in this position will be required to work a minimum number of days in our Toronto office.

What do we have to offer you?

A work environment whose values are to be respectful, bold, responsive, and transparent in our work and our behaviours

A fantastic opportunity to grow with the team and help shape the strategic direction of the OMA, its members and the health-care system

An organization that is committed to the equity, diversity and inclusion principles of humility, accountability, collaboration, courage and integrity

A commitment to growth and development through paid professional development and continuous in-house learning

A friendly and flexible hybrid work environment

Competitive salary and bonus program

Exceptional group benefits package, including a spending account and a robust wellness program

An organization that has been recognized as a Greater Toronto’s Top Employers for four consecutive years.

As a condition of employment, OMA conducts background checks and reference checks for all open positions.

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The Ontario Medical Association is strongly committed to diversity within its community and welcomes applications from racialized persons/persons of colour, women, Indigenous People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas. In accordance with the AODA Act, accommodation will be provided throughout the recruitment process to applicants with disabilities.