Administrative Assistant

Job Summary:

This role encompasses advanced on-site administrative support responsibilities, including data gathering, special projects, and general office tasks as needed.

Responsibilities:

- Design and execute training programs for new hires and ongoing professional development of existing staff.

- Handle employee corporate card expenses and reimbursement processes.

- Monitor budget accounts and expenditures, providing monthly reports to track year-to-date budgets.

- Assist in preparing audit support documentation.

- Manage check deposits and reconcile bank statements.

- Establish and verify customer/vendor accounts and bank information to prevent fraud.

- Coordinate travel arrangements, including accommodations and itineraries, for staff, client meetings, and office events.

- Manage incoming calls, mail sorting, employee information updates, and company event coordination.

- Assist with office management tasks, such as supply ordering, maintenance coordination, and equipment management.

- Undertake special projects as assigned.

Skills and Qualifications:

- Proficiency in Microsoft Office suite.

- Strong initiative, organization, and communication skills.

- Attention to detail and ability to handle multiple assignments.

- Capacity to prioritize and adapt to changing priorities in a fast-paced environment.

- Capability to work independently and collaboratively.

- Flexibility and quick adaptability to change.

- Ability to influence and build trust with senior-level executives.

- Understanding of complex business processes.

- Critical thinking, problem-solving, and innovation skills.

- Excellent oral, written, and interpersonal communication skills, including with senior leaders.

- High school diploma or equivalent required; bachelor’s degree preferred.

- Minimum of 2 years’ experience in an administrative support role.

- Bilingual proficiency in Korean/English preferred but not mandatory.