Careers MSU

Position Function:

Manages and coordinates the business operations of a department/unit. Performs duties required to maintain and administer departmental budgets; administers staff policies and/or procedures; compiles reports; performs administrative procedures.

Salary Grade: 15

Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.

Department Profile:

The newly created Department of Agricultural Science and Plant Protection has academic, research, and extension education missions within the traditions of land-grant universities. The Department has 26 faculty in the entomology and plant pathology disciplines. The Department offers B.S, M.S., and Ph.D. degrees and currently advises approximately 100 undergraduate and 30 graduate students.

Anticipated Appointment Date:

July 2024.

Essential Duties and Responsibilities:

1. Maintain department/unit budget and provides budgetary reports to senior management within the unit.

2. Coordinates with other University departments to process financial and personnel transactions. Communicates with the Controller’s office, Procurement and Contracts office on all activities related to accounts receivable and accounts payable for assigned budget. Prepare interdepartmental transfers and budget transfers between budgetary units as required.

3. Reconcile and balance financial records with the Controller’s office on a regular basis, audit financial records for accuracy, availability of funds and conformance to University and departmental policy and procedure.

4. May coordinate financial aspects of research proposals, contracts, and sub-contracts, including the development of budget, proposal preparation, and adherence to funding requirements; serves as a liaison with university administrators, state, federal, and private funding sources.

5. May participate in development, implementation and maintenance of policies, objectives, short-and longrange planning; develops and implements projects and programs to assist in the accomplishment of established goals.

6. Communicate with staff concerning business matters and advise of proper procedures. Stay abreast of University financial and personnel policies and procedures. Coordinate and maintain personnel functions for assigned unit/department.

7. Participates in the development and implementation of department/unit programs and projects consistent with organizational objectives, contractual arrangements, and/or funding availability.

8. Assists with the development and management of annual operating budget(s).

9. Assists in preparing annual budget based upon previous year's expenses and future requirements.

10. Develops and implements systems to maintain records on employees, equipment and compliance activities.

11. Other duties as assigned.

Minimum Qualifications:

Education: Bachelor’s degree in Business Administration, Accounting, Finance or other appropriate discipline

Experience (yrs.): 1 year directly related to the duties and responsibilities specified

Preferred Qualifications:

Banner experience

PageUp People experience

Knowledge, Skills, and Abilities:

• Skill in organizing resources and establishing priorities.

• Ability to foster a cooperative work environment.

• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.

• Knowledge of customer service principles, techniques, systems, and standards.

• Skill in budget management.

• Knowledge of faculty and/or staff hiring procedures.

• Knowledge and understanding of business management principles and practices.

• Skill in the use of personal computers and related software applications.

• Skill using BANNER system.

• Ability to develop and maintain recordkeeping systems and procedures.

Working Conditions and Physical Effort

• Work is normally performed in a typical interior/office work environment.

• No or very limited exposure to physical risk.

• No or very limited physical effort required.

• Vision requirements: Ability to see information in print and/or electronically.

Link to apply:

Applications must be submitted through the Human Resources

Management website at by completing the professional

application and submitting a cover letter, resume, three references, and current dated unofficial transcript. Any social numbers included on requested transcripts should be redacted prior to submitting online. An official transcript will be required if selected for an interview. For additional questions, please contact Swayze Hollenhead at .

Screening Date:

June 14, 2024, until filled.

Equal Employment Opportunity Statement:

MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: or .

If you have any questions regarding this policy, contact the Department of Human Resources Management at or . Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.