Council Coordinator

Position: Council Coordinator

Location: Remote

Contractor Qualifications and Experience:

The selected Contractor must possess the following qualifications and experience:

A bachelor's degree from an accredited college or university.

Must have at least one year of experience coordinating a board or council.

Must have at least one year of experience in writing board or council agendas, meeting minutes, and reports for stakeholders.

Must have at least one year of experience conducting fact-finding desk research.

Contractor Responsibilities:

Service Tasks: Contractor will perform the following tasks in the time and manner specified:

Ongoing: Serve as the point of contact between council members and the Department.

Ongoing: Identify meeting date and time options for council meetings and schedule meetings.

Ongoing: Create the required meeting materials no later than two weeks prior to each meeting. Upon approval, share meeting materials with council members.

Ongoing: Facilitate council meetings.

Ongoing: Within 10 business days following the prior council meeting, create meeting minutes and send out a follow-up email to council members with action items for the council members to complete prior to the next council meeting.

Ongoing: Maintain accurate records of correspondence, meeting attendees, meeting minutes, and related council activities.

Monthly: Update and maintain the council’s webpage.

Ongoing: Prepare Rare Disease Advisory Council Annual Report and submit to the Department at least 90 days prior to the July 1 deadline of each year.

Ongoing: Complete desk research in support of council operations.

Ongoing: Perform other tasks to support the work of the councils as needed and/or requested.

Contract