Office Administrator

Company Overview

Iridium is an award-winning and innovative satellite communications company with bragging rights to the only network that offers voice and data connectivity anywhere in the world. For over 20 years, Iridium’s unique network and services have supported critical communications needs for individuals, businesses, and the evolving Internet of Things.

At Iridium, we understand the importance of staying connected and the limitations of traditional communications networks. People across the globe, including first responders, humanitarians, global militaries, scientific researchers, and lone workers, as well as ships, aircraft and remote operations all rely on Iridium to stay connected. We take our responsibility for providing these essential communications very seriously and pride ourselves on offering a reliable lifeline when needed. Likewise, Iridium is committed to providing an exciting and innovative workplace, where employees are challenged to think outside the box and collaborate on new, bold ideas and solutions. Our talented teams are passionate about their work and the impact our company makes around the world. Iridium fosters an empowering and inclusive culture that allows employees to genuinely be their best selves. We are looking for others who want to join this truly unique company that celebrates our employees and provides the opportunity to truly make a difference in the world.

Position Summary, Job Requirements & Responsibilities

What We’re Looking For:

We are seeking an Administrative Assistant to be the greeting face of the company at Iridium’s Tempe and Chandler, AZ Facilities, providing support to that building and the Arizona Administrative Team. Duties include providing a high level of service to internal and external customers both in person and over the telephone. Additionally, this individual will be responsible for understanding and enforcing Iridium’s security procedures with regard to visitors and packages. The Receptionist is an integral part of the facility administration providing support to various departments.

What You’ll Do:

Provide administrative support to Iridium department(s)

Open lobby at 8:00 am and close at 4:30 pm daily

Answer and direct phone calls, taking and delivering messages in a timely fashion

Act as liaison between visitors, callers, vendors, package deliveries and Iridium staff, screening all visitors for building access approval before checking in and assigning appropriate badges and receiving and distributing mail daily, which may include interoffice mail from our sister locations

Manage office supply orders and inventory including coffee services, machine maintenance and all related billing, checking in office supplies against order log / packing slip

Manage catering requests, maintaining contacts and relationships with vendors

Prepare FedEx shipping labels and arrange for pick-ups as requested

Help arrange conference rooms, catering, etc., for meetings and events

Schedule and set up conference calls / Teams meetings

Ensure kitchens and conference rooms are stocked and appear orderly and clean

Coordinate building maintenance with Facilities Manager

Assist with in office special events

Additional administrative projects by request

Experience & Education Requirements / EEO

What You’ll Need to Succeed:

High School diploma or equivalent

1-2 years of relevant administrative experience

Capable of exercising good judgement and discretion when handling confidential information

Must be a good listener who can take general instruction on a new task and run with it

Possess a keen eye for detail and accuracy

Be time-oriented, organized, reliable, and diligent

Exhibit politeness toward others and use feedback as motivation to always keep improving

Proficiency in MS Office (Word, Excel, Power Point, and Outlook) a MUST

Internet and electronic equipment savvy and able to troubleshoot and/or utilize resources to meet deadlines

Professional appearance and phone etiquette

Superior problem-solving skills and sound professional judgement

Desire for professional growth

Things That Would be Great if You Brought to the Table:

Working knowledge of SharePoint, Concur, and CORE Integrator

We’ll also need you to:

Be able to lift 20 pounds

Be a U.S. Citizen

Work Environment:

This position primarily works in the company office or in a home office. The position is largely sedentary with the majority of the position sitting in a chair and working with a computer. The role uses basic office equipment including a phone, video, computer, keyboard, mouse, and printer.

Iridium is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity or status as a protected veteran. EOE of Minorities/Females/Vets/Disability and other protected categories.