Billing Coordinator

Company Description

About Veolia North America

A subsidiary of Veolia Group, Veolia North America (VNA) offers a full spectrum of water, waste and energy management services, including water, and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. VNA helps commercial, industrial, healthcare, higher education, and municipality customers throughout North America. Headquartered in Boston, Mass., Veolia North America has approximately 10,000 employees working at more than 350 locations across the continent. Please visit our website

Job Description

BENEFITS

Veolia's comprehensive benefits package includes paid time off policies, as well as health, dental and vision insurance. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement.

Position Purpose:

We are seeking a detail-oriented and organized Billing Coordinator to join our team. The ideal candidate will be responsible for managing various billing and invoicing processes, handling financial documentation, and performing month-end accounting tasks. This role requires strong attention to detail, proficiency in financial software, and excellent organizational skills.

Primary Duties/responsibilities:

Manage billing processes:

Print and separate billing packets

Scan manifests into DocScan system Invoice sites using Waste Tracking software

Complete billing inquiries from branches in Salesforce

Handle financial adjustments and documentation:

Process all credit memos

Perform PACE outsourced lab surcharge journal entries

Monitor and maintain financial records:

Track and manage the Unbilled (Burned but not billed) list

Complete two unbilled journal entries at the end of each month

Perform month-end closing tasks:

Execute billing journal entry at month-end

Scan all invoices into Waste Tracking system

Ensure accuracy and timeliness of all financial documentation and data entry

Qualifications

Education / Experience / Background:

High School diploma or General Educational Development (GED) required

2+ years of experience in accounting or finance roles

Knowledge / Skills / Abilities:

Proficiency in financial software and systems (e.g., Salesforce, DocScan, Waste Tracking)

Strong attention to detail and organizational skills

Excellent time management and ability to meet deadlines

Proficient in Microsoft Office Suite, particularly Excel

Proficient in Google Drive, particularly Sheets

Knowledge of accounting principles and practices

Ability to work independently and as part of a team

Data entry and management

Financial record-keeping

Invoice processing

Journal entry preparation

Document scanning and organization

Problem-solving and analytical thinking

Additional Information

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.