Office Manager

The Office Expeditor is responsible for the smooth and efficient operation of the construction and maintenance scheduling and office functions for a commercial real estate company. Previous scheduling experience is required. This is a fast-paced and detail-orientated position that keeps the work orders, supply deliveries and construction projects work moving. This individual is highly motivated, with very good organization, technical and communication skills.

Requirements

The Office Expeditor’s responsibilities are as follows:

• Regularly communicate with the Project Managers to coordinate workflow, schedules, and status updates

• Act as a primary point of contact for Tenants and sub-contractors

· Code, approve, and submit vendor invoices for payment

• Maintain all job folders within designated file structures

• Responsible for contacting subcontractors for documentation follow-up and tracking all project documentation on a tracking spreadsheet

• Run weekly reports and communicate with project team

• Coordinates supplies needed for job sites

• This role interacts with internal team members, subcontractors, clients, and vendors

The Assistant Scheduling Coordinators' Skills and Abilities should include:

• Ability to utilize software programs and assist the Operations Manager, Building Managers, and contractors with administrative tasks such as document creation

• Organizational skills in order to juggle multiple projects with accuracy and timeliness

• Strong interpersonal skills, friendly and outgoing

• Adept at multi-tasking while remaining calm and poised under pressure

• Collaborative with the team and also independently to accomplish the tasks assigned

The Office Expeditor’s Education and Experience must consist of at least the following:

• High School Diploma or equivalent

• At least four years of related experience in a customer/client serving role, preferably in commercial maintenance or with a subcontractor

• Proficient in the use of technology and Microsoft Office applications such as Word, Outlook, Excel, SmartSheets, and DropboxSign

Salary Description

$47,000-50,000