Procurement Support Officer

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

About Us

Wilhelmsen Ship Management is one of the world’s largest third-party ship managers originated from Oslo, Norway with over 20,000 employees including our seafarers with a portfolio of more than 450 vessels and counting. Our employees are working with a comprehensive global maritime group providing over half of the merchant fleet with essential products and services, along with supplying crew and technical management to the largest and most complex vessels ever to sail.

We offer a culture and vibrant work environment of strong leadership, collaborative, career development, work-life balance and a job that is both challenging and stimulating. All team members are empowered with the freedom to influence each other as long it complies with our Company’s values and vision.

Job Summary

We are currently looking for a Procurement Support Officer who will be supporting the GPS team. The role will ensure invoices, debit/credit notes are registered in system for approval. It also invoices are paid within 45 days from invoice received date or in accordance with the required payment terms. Responsible to ensure approved APs are transferred to Treasury for payment. To ensure all vendor and payment queries are replied timely. To perform other support duties and tasks as assigned.

Position: Procurement Support Officer

Location: Menara 1 Sentral - Kuala Lumpur

Report to: Senior Procurement Support

What You'll Responsible For:

Ensure all incoming invoices via electronic mailbox are scanned and essential details are captured correctly prior registration in system (Eyeshare).

Ensure all hardcopies are refrained from registration and send email informing the vendor to submit invoices via email only.

Ensure all invoices received are compliance to WSM PO/Invoice standard.

Ensure all invoices received are registered into Eyeshare within agreed timeframe from date of receipt – 2 working days.

Ensure all invoices are registered with correct vendor, amount & currency.

Ensure bank details stated on the invoices are checked/verified against bank details registered in system before invoice is registered.

Manage the issuance of Purchase Orders by respective stakeholders and ensure all invoices are matched with Purchase Order in accordance with the procedure.

Ensure all invoices are paid in accordance with the required payment terms.

Ensure that the daily batch of approved AP’s list are retrieved & transferred to treasury for payment processing.

Ensure that the credit note of closed PO/invoice and/or non-compliance credit notes are returned to vendor for refund directly without processing.

Send reminders to stakeholders and or PIC for all outstanding unpaid invoices

Coordinate and answer all invoice related inquiries from internal and external stakeholders.

Liaise with other management centres, Procurement officers, Corporate Finance, WVA Treasury and vendors with regards to invoice receive from suppliers.

Statement of accounts and payment queries

Vendor Bank Details

Other duties as assigned

What Experience and Skills Required:

Diploma/Degree in commerce, business administration, accounting and/or finance.

Fair command of English.

Good organizational skills.

Analytical Skills

Experience in Invoice Registration in SSC environment

Become a valued member of our team, where every day presents new opportunities for learning and development. Sound interesting? Click "APPLY" now to embark on a rewarding career journey!

#WSM #LI-POST

#WSM

JOBREQ_9173