Executive Assistant

Overview:

The Executive Assistant plays a crucial role in providing high-level administrative support to the executive team, contributing to the efficient operation of the organization. The position requires exceptional organizational and communication skills, as well as the ability to handle a wide range of administrative and executive support tasks. The Executive Assistant acts as a gatekeeper, liaising with internal and external stakeholders, managing calendars, coordinating meetings, and handling confidential information.

Key Responsibilities:

Manage complex schedules and calendars, including arranging appointments, travel, and accommodations

Handle correspondence, emails, and phone calls, responding on behalf of the executive

Prepare reports, presentations, and other documentation for executive meetings

Coordinate and support meetings, including taking minutes and following up on action items

Conduct research and compile data to support executive decision-making

Manage confidential and sensitive information with integrity

Act as a point of contact between the executive and internal/external stakeholders

Handle administrative tasks such as expense management and supply ordering

Organize and prioritize incoming requests and issues, determining the appropriate course of action

Assist with special projects and coordination of company-wide events

Proactively identify opportunities to improve processes and increase efficiency

Maintain professionalism and confidentiality in all interactions

Contribute to a positive and collaborative team environment

Handle ad-hoc tasks and projects as assigned

Required Qualifications:

Bachelor's degree in Business Administration, Communications, or related field

Proven experience as an executive or administrative assistant supporting senior executives

Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Exceptional communication skills, both written and verbal

Highly organized with strong attention to detail and the ability to multitask

Ability to prioritize and manage time effectively in a fast-paced environment

Discretion and trustworthiness in handling confidential information

Strong problem-solving skills and the ability to make independent decisions

Experience coordinating complex travel arrangements and itineraries

Ability to work effectively under pressure and meet tight deadlines

Professional demeanor and the ability to represent the executive team with professionalism

Excellent interpersonal skills and the ability to build relationships at all levels

Flexibility and adaptability to changing priorities and responsibilities

Experience working effectively in a team-oriented, collaborative environment

Knowledge of standard office administrative practices and procedures