Talent Acquisition Scheduler (Hybrid)

Insulet started in 2000 with an idea and a mission to enable our customers to enjoy simplicity, freedom and healthier lives through the use of our Omnipod® product platform. In the last two decades we have improved the lives of hundreds of thousands of patients by using innovative technology that is wearable, waterproof, and lifestyle accommodating.

We are looking for highly motivated, performance driven individuals to be a part of our expanding team. We do this by hiring amazing people guided by shared values who exceed customer expectations. Our continued success depends on it!

Position Overview

The Talent Acquisition Interview Scheduler will play an integral role in hiring top talent and fueling our growth by leading all aspects of interview scheduling. This role is responsible for providing the highest level of service by facilitating a positive, successful process for our candidates, recruiters, and hiring teams. This role is integral to ensuring a smooth and efficient hiring process.

Responsibilities:

Self allocate interviews to be booked via the Smartsheet tracker

Contact internal and external candidates to gather availability to interview if not received from the Recruiter

Utilize outlook/Google calendars to find availability for interviews ensuring they are booked within 48 hours of receiving the request

Contact managers as necessary if availability is limited to encourage prioritization of interviews

Ensure placeholders are used if necessary to block time in candidate and manager diaries

Schedule and re-schedule as required through each stage of interview and assessment

Schedule debrief meetings with the recruiter and interview panel following the last interview

Manage confidential information in a professional manner

Partner with Recruiters and Hiring Managers as required to foster an exceptional candidate and hiring manager experience

Spot opportunities and raise them for continuous process improvements

Education and Experience:

1+ years of interview scheduling, recruitment assistance, or fast-paced calendar management

Working knowledge of Workday and/or other robust Applicant Tracking Systems

Experience using Smartsheet preferred but not necessary

Experience of tracking data in Excel spreadsheets

Skills and Competencies

Ability to work in a fast paced environment

Persistence to keep going until the task is complete

Strong organizational skills with diligence, systems, and processes

A helpful nature and proactive approach

Proven capability to work independently and on a multi-functional team

Ability to build and maintain relationships with internal clients and hiring managers at all levels

Exhibit a high level of personal ownership, confidentiality, and flexibility

Ability to adapt quickly and effectively to process change

Exceptional written and verbal communication, and people skills, having the gravitas to build relationships at all levels

NOTE: This position is eligible for hybrid working arrangements (requires on-site work from an Insulet office at least 1x/week; may work remotely other days). #LI-Hybrid

REQ-2024-7321