Equipment and Fabrication Project Coordinator

Equipment and Fabrication Project Coordinator

The purpose of the Fabrication Project Coordinator is to support the Fabrication and the repairs department with scheduling, procurement, coordination, customer service, invoicing, project details, cost reporting and departmental finance. Prepare weekly active project list and status along with costs and labor details. Present weekly reports. Contact customers to collect details regarding purchase orders, shipping, billing, scheduling, and site access. Assist team members with weekly, monthly, and quarterly scheduling, cancellations, and schedule changes. Run job costing reports to stay on top of budgets. Procure and manage all parts for fabrication and equipment jobs.

Reporting

The Fabrication Project Coordinator will report to the Fabrication Manager.

Duties and Responsibilities

Update and present weekly project progress, budget, labor, and material costs

Review and update time sheet data

Prepare, submit, track, input payments, follow up on invoice aging

Procure materials needed, monitor delivery.

Contact customers with updates on scheduling and billing

Maintain all customer financial information, credit lines, update in accounting system

Create strong vendor relationships to help procure materials effectively

Answer phone calls and receive deliveries

Keep workspace clean and organized

Other tasks and projects as needed and directed by manager

Qualifications

Education: Bachelor's Degree in accounting or management or related program

Coordinator shall have a minimum of five years of experience project coordination Strong organizational skills

Exquisite interpersonal, written, and oral communication skills

Strong accounting and finance understanding and reporting