Executive Assistant

Full job description

Summary

Under general direction, is responsible for providing administrative and technical support to the Elected Official/Department Head; assists with special projects; develops office administration procedures; compiles, maintains, and reports on statistical data; responds to general and complex questions and complaints regarding the office/department; provides general clerical/administrative support to staff; and may supervise, lead, or train office personnel.

Position is excluded from Civil Service.

Duties and Responsibilities

Provides Elected Official/Department Head with major administrative and technical assistance in executing office operations including the development of office administrative procedures

Responds to complaints from Elected/Appointed Officials, outside organizations, Department Heads, County employees, and the public

Compiles and maintains statistics and develops complex reports using spreadsheet and database software

Researches County policies and procedures, statutes, and speech material for the Elected Official/Department Head

Attends and participates in meetings on behalf of the Elected Official/Department Head and prepares reports of proceedings

Prepares agendas for office/departmental, County-wide, or public meetings and presentations

Communicates with Elected/Appointed Officials, Department Heads, news media, and public on behalf of Elected Official/Department Head

Provides general administrative/clerical support to staff, including copying, answering telephones, and updating/maintaining files

May supervise, lead and/or train administrative or clerical support personnel

Performs related duties as required

Minimum Qualifications

Graduation from an accredited college or university with a Bachelor’s Degree in Business Administration, Public Administration, Criminal Justice or a closely related field, and four (4) years administrative experience in an office environment; or an equivalent combination of education and experience

Good knowledge of office administration; good knowledge of and skill in applying rules of grammar, spelling, and punctuation

Skill in supervising professional and clerical employees; skill in researching information; skill in operating personal computer and basic office equipment

Ability to communicate effectively with diverse groups of individuals utilizing tact and diplomacy; ability to effectively respond to questions and complaints; ability to communicate effectively, both verbally and in writing; ability to adjust to rapidly fluctuating situations; ability to manage multiple projects simultaneously; ability to establish and maintain effective working relationships with co-workers, County employees, Elected/Appointed Officials, governmental representatives, constituents, outside agencies, news media, and the public

Must secure and maintain a favorable background investigation and clearance

Must clear a pre-employment physical and a pre-employment drug screen test

May be required to work more than 40 hours during the workweek

Working Environment and Physical Demands

Constantly working in indoor conditions

Occasionally moves items weighing up to 15 pounds

Occasionally moves about the office

Frequently communicates with others; must be able to exchange accurate information

Constantly operates a computer and other office productivity machinery

Positions self to perform essential functions

Must be able to remain in a stationary position

Supplemental Information

Workstations with internet access are available, if needed, to view job postings and apply online at 211 S Flores, San Antonio, TX 78204, 8am – 5pm, Monday through Friday. Phone: 210-335-2545.

EQUAL OPPORTUNITY EMPLOYER

Bexar County is an Equal Opportunity Employer and committed to Workplace Diversity.

We are committed to providing equal opportunity for protected veterans and individuals with disabilities.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.