Business Administration Contract Administrator

Location:

Washington, DC

Posted:

May 09, 2024

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Resume:

P a g e * *

Muhammad Totakhail

**** **** ***., *** # ** Hyattsville MD 20784

Email: ad5lds@r.postjobfree.com Phone: (202) 926 - 5436 ACADEMIC BACKGROUND

Bachelor of Business Administration, 2018 Ghazi Amanullah Khan Higher Education Business Administration Institute, Kabul, Afghanistan WORKING EXPERIENCE

Washington Metropolitan Area Transit Authority (WMATA). Dates Employed: from 12/08/2022 to 10/16/2023 Direct Employee.

600 5th St NW Washington

Contract Administrator II

1. Perform the entire contract life cycle within delegated contracting authority thresholds from “cradle to grave” including, but are not limited to the following: acquisition planning; solicitation preparation; source selection; contract award; administration; ordering; close out; knowledge of professional services; fixed-price and cost reimbursable contracts; negotiation; service and supply; construction: 2. Perform all duties associated with a competitive procurement process of preparing and issuing Request for Proposals (RFP), Invitation for Bids (IFB), Request for Quotes (RFQ) and Blanket Purchasing Agreement

(BPA) through award.

3. Chair Pre-Proposal/Pre-Bid meetings, chair Source Selection Committee meetings and make recommendations to management. Compile and analyze complex data, identify problems, and recommend solutions. Interact professionally with various levels of Metro employees and outside representatives. 4. Interpret and apply applicable Federal, State and local, laws, ordinances and regulations using the manuals below as guidance. Throughout the life of the contract additional manuals might be incorporated into WMATA’s procurement procedures.

o WMATA Procurement Procedures Manual version 7.3 WMATA Compact o Federal Transit Administration C 4220.1F, Third Party Contracting Guidance o Federal Transit Administration Best Practices Procurement & Lessons Learned Manual Washington Metropolitan Area Transit Authority (WMATA) /Spark Group. Indirect Contract Dates Employed: 03/01/2022 to 12/07/2022.

600 5th St NW Washington

Jr Contract Administrator

(BPA) through award.

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a. WMATA Procurement Procedures Manual version 7.3 WMATA Compact b. Federal Transit Administration C 4220.1F, Third Party Contracting Guidance c. Federal Transit Administration Best Practices Procurement & Lessons Learned Manual Tetra Tech - USAID ISLA Project Dates Employed: 02/2017 – 02/2021 Address: Near to Kabul International Airport Barom Comp, Kabul Afghanistan Procurement, Manager

5. Managed a team of 6 employees deployed throughout 16 Afghan provinces to procure goods and services as required according to Tetra Tech’s Local Procurement Handbook 6. Responsible for signing high value contracts (400 purchase order contracts valued at $1M yearly) to procure and deliver the office supplies, communication services, and document translation necessary to support local government

7. Ensured that all records were audit ready

8. Conducted periodic review of entire procurement processes to ensure timeliness and cost effectiveness 9. Worked on soliciting contracts by developing Statement of Work (SOW), Statement of Objective (SOO), Performance Work Statement (PWS), Service Level Agreement (SLA), cost and price proposal, negotiating, and awarding contracts with commercial organizations for furnishing products and services 10. Developed specifications, solicitation documents, and other bidding documents for procurement of goods and services

11. Evaluated proposals and awarded contracts to vendors based the lowest cost and best technical proposal authorized by BPA, fixed unit priced contracts, and time and material contracts 12. As a Chair of Technical Evaluation Panel (TEP), performed pre-award, post-award, and contract closeout functions for a variety of support and services contracts within OCC and administer contractor performance, compliance with the terms and conditions of contracts, problem resolution, authorize payment vouchers; and recommend modification of contract terms and conditions 13. Acquired confirmation from technical teams before providing approval for payment to contractor to ensure contractors performed quality work according to contracts 14. Coordinate with various departments to finalize the estimated budget for contracts, purchase order, and BPA according to market research, surveys, and historic data 15. Performed continuous monitoring and control by evaluating on time and quality of deliverables, monthly assessment, risk assessment and mitigation, and review of status reports UNDP/PRP Project Dates Employed: 10/2015 – 02/2017 Address: Charahi Sadarat Kabul Afghanistan

Admin /finance Officer

• Confirmation exchange rates and other legal documents.

• Record the entry of all transactions into Cash Book regularly to make sure all transactions

• are recorded accurately and coded to the right cost code.

• Control and maintain financial files for all accounting records, vouchers, disbursements,

• payments and other supporting documents.

• Provide administrative support to the office

• Monitor incoming and outgoing telephone calls and forward to the appropriate person

• provide the necessary office equipment (mobile phone, SIM, desktop or laptop computer,

• etc.) to staff members.

• Update inventory tracker asset in out and damage or lose Have an accurate inventory record of all office Equipment’s and Assets. Keep personal

• inventory checklist updated for each staff member working in office from the joining date

• until the staff member leave the organization.

• Supervise the daily (bookkeeping/recording) of incoming-outgoing items to the projects P a g e 1 6

• prepared by storekeeper (in center) and foreman in units. Monitor usage of generator oil filter, Mobile oil, fuel tracker Lock sheet.

AECOM Sika-East USAID Project Dates Employed: 08/2014 – 5/2015 Address: Southeast region Paktika /Kabul Province Afghanistan Provincial Procurement Officer

1. Ensure that all contract affaires follow line ministries & Donor requirements, Assessing convention and procedural eligibility of contract and proposals issued by Sika East. Maintain documentation and record.

2. Maintain records of contract processed and manage day to day update and monitor the ongoing contracts.

3. Maintain and follow-up a contract monitoring system. 4. Ensure and adhere to standards of USAID procurement policy. 5. Ensure that a system is in place to write the contracts between all responsible agencies. 6. Ensure all lost, damaged, stolen etc. equipment’s are properly recorded in with an approved 7. disposal of asset form, ensure any necessary, supplement documentation is completed. 8. Report any broken, damaged or destroyed equipment to the Log/Proc. 9. Manager immediately. Any and all other related duties as assigned by immediate Manager DAI Sika-North USAID Project Dates Employed: 01/2014 – 08/2014 Address: Northern region Mazar-e-Sharif Balkh Province Afghanistan Grant, Subcontract and Procurement Manager

1. Managed 10 employees in 3 provinces

2. Oversaw the grants, subcontracts, and procurement implementation from proposal through the close-out of the contract

3. Set up a procurement department in an active war zone 600 km from the capital by developing process and procedures for contract solicitation, contract award, contract monitoring and control, contract close out, templates such as SOW, PWS, Standard Operating Procedures (SOPs) and contract modification 4. Led solicitation committee and coordinated activities for grants, procurement, and subcontracts IRD-ACAPII USAID Project Dates Employed: 10/2012 – 01/2014 Address: 15th Street Wazir Akbar Khan Kabul Afghanistan Regional Procurement Manager

1. Supervised 9 staff in 3 provinces

2. Coordinated activities with the US military forces to provide compensation for injured Afghan civilians in a war zone

3. Created an electronic repository to store all documents related to procurements and in-kind grants from USAID

4. Ensured regulatory compliance and assessed procedural eligibility of contracts and proposals issued by ACAPII

5. Implemented a contract monitoring system to document records of contracts processed, daily updates, and ongoing contracts according to the standards of USAID procurement policy 6. Prepared bidding documents for goods, works and consultancies, and requested proposals for services 7. Worked on proposal development teams as subject matter expert to provide guidance to prepare documentation necessary for bidding process for various contracts DAIASI USAID Project Dates Employed: 09/2011 – 09/2012 P a g e 1 6

Address: Sherpor, 4th Street Kabul Afghanistan

Senior Procurement Officer

• Supervised 2 staff and worked in 4 provinces

• Reviewed and track invoices in the procurement tracker software and process according to the contract terms and condition of quality and quantity deliverables before making the final payment

• Oversaw the preparation of RFP/RFQ, and prepared the solicitation packages process

• Issued purchase orders, and managed the procurement database IRD-SPR USAID Project Dates Employed: 01/2011 – 10/2011 Address: 15th Street Wazir Akbar Khan Kabul Afghanistan Contract Specialist

• Prepared solicitation documents, update financial and contract tracking records, prepare all contract pre/post- award and solicitation documents, and assist in development of IRD’s budget estimates

• Oversaw the technical evaluation process, conducted proposal, cost/price analysis, and ensured that all contract affairs complied with IRD and USAID requirements ARD TETRA TECH -ADPSW USAID Project Dates Employed: 05/2010 – 01/2011 Address: Shash Darak Kabul Afghanistan

Contract and Grant Specialist

• Administered 3 staff in 3 provinces

• Developed subcontract templates and other compliance-related documents required for the solicitation, evaluate proposals, and awarded subcontracts

• Maintained the Directorate’s ARDMIS system with standard contract, grants, and procurement documents, including the Federal Acquisition Regulation (FAR), (CPG) Law, tender documents, planning forms, monitoring, and reporting forms in English and Dari DAI-LGCD USAID Project Dates Employed: 04/2009 – 05/2010 Address: Gardez Paktya Province Afghanistan

Grant and Subcontract Specialist

• Coordinated, monitored, and verified the TAMIS Public Drive as part of the effort to serve Local Government and Community Development (LGCD) in Paktya Province, Afghanistan

• Communicated regarding deliverable due dates and coordinated with the project manager to obtain technical approvals for milestones

• Processed the subcontractor forms needed to release funds and was responsible for following through the process according to established procedures, which included participating in review committee meetings to evaluate the proposals

Procurement Specialist Dates Employed: 03/2008 – 03/2009

• Monitored, tracked, and expedited all LGCD procurement activities and the delivery status of goods/services in Paktya Province

• Managed the procurement database

• Worked with freight forwarders to coordinate the transport of goods to destinations, collaborated closely with the procurement specialists, conducted market research, and evaluated requests for quotation (RFQ) IRC (International Rescue Committee ) Dates Employed: 09/2004 – 02/2008 Address: Gardez Paktya Province Afghanistan

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Provincial Logistics Officer

• Oversaw the supply of several warehouses which included bit not limited to vehicles, parts, communications equipment, and water sanitation supplies

• Prepared quarterly reports for regional program manager, supervised the daily recording of incoming/outgoing materials, and made authorized purchases according to the purchasing standards JOB-RELATED CERTIFICATION, AFFILIATION AND TRAINING Procurement Management Procurement process for FAR, procurement management, evaluation and solicitation process, ethics and procurement process, prohibition in procurement process according to US government

JOB-RELATED SKILL

Software

Office Automation Microsoft Office Suite (Word, Excel, PowerPoint, Teams), Adobe Acrobat, Zoom Email System Microsoft Outlook

Databases Microsoft Access

Hardware IBM compatible computer, printer, scanner, tablets

Contact this candidate