Executive Legal Assistant

At Bath & Body Works, everyone belongs. We are committed to creating a diverse, equitable and inclusive culture focused on delivering exceptional fragrances and experiences to our customers. We focus on recruiting, retaining, and advancing diverse talent where our associate population is as diverse as the communities we serve, live and work. In addition, we work to improve our communities and our planet in a way that will make us proud for years to come because we believe the world is a brighter, happier place when everyone has access to the things that make them happy.

The Executive Legal Assistant will provide administrative support to the Litigation and Labor & Employment Team as well as the Ethics & Compliance Team within the Legal department. This role will be accountable for monitoring, responding to and distributing information to the appropriate internal and external parties, and such information may contain confidential legal and/or billing matters. This role will also be responsible for maintaining and revising employment agreements, collecting and occasionally reviewing relevant documents from internal teams (such as payroll, leave of absence, human resources) to assist in responding to charge of discrimination or attorney letters, working within a legal matter management and record hold system and working with the finance team and outside counsel to process any legal settlements. This role will also manage calendars and ad-hoc office needs, book attorney travel and/or organize legal department events such as pro bono outings or development days.

Responsibilities

Manage the daily schedule for both Deputy General Counsel and supporting in-house attorneys.

Arrange business travel and manage expense reimbursements.

Document receipt of subpoenas, lawsuits and administrative charges and properly open and classify matters in the legal matter management system.

Edit, format and draft various documents as requested by attorneys on the team

Track lifecycle of legal agreements and process settlement payments

Track critical dates, anticipate future needs, and coordinate next steps related to a variety of legal matters

Review confidential legal materials and prepare, as requested, summaries, charts, and presentations for reporting

Assist with law firm invoicing and provide assistance with law firm billing software as needed

Prepare and provide agendas and supporting materials for upcoming meetings, including assistance with room set-up

Correspond with contacts at various law firms

Assist with reporting and tracking for Learning & Development online course completion by BBW associates

Support additional administrative and office duties such as greeting visitors, maintaining office supplies, copying, mail services, handling messages, etc.

Provide supplemental and/or back-up support to other departmental Assistants as needed

Work within and train others on function-specific software, such as the legal record hold database, matter management database, etc.

Perform ad-hoc special projects as needed

5-10 years’ experience in an administrative support role in a law firm or supporting in-house counsel

Communicate in an effective and professional manner – both verbal and written – with the ability to create correspondence on behalf of attorneys

Excellent attention to detail, discretion with highly confidential information, and ability to anticipate future needs of the team and propose changes to processes

Effectively prioritize and categorize matters requiring immediate attention

Strong organizational skills on behalf of self and others

Execute tasks in a thorough and accurate manner in a fast-paced environment

Ability to work in a high-volume environment while exercising good judgement to make decisions independently and escalate matters as needed

Demonstrate flexibility and be a champion of change

Work collaboratively with Executive Assistants across the organization

Team player with the ability to develop and maintain positive working relationships with others

Conduct all work in an ethical, professional and confidential manner

Ability and willingness to take on additional responsibilities

Excellent computer skills with expertise in Microsoft Office applications including Word, Excel, PowerPoint and Outlook

Project management skills and experience

Experience in electronic file-keeping

Experience with Executive calendar management

Education

Notary Public certification preferred

Paralegal degree and/or a degree in business or legal studies is a plus

Core Competencies

Lead with Curiosity & Humility

Build High Performing Teams for Today & Tomorrow

Influence & Inspire with Vision & Purpose

Observe, Engage & Connect

Strive to Achieve Operational Excellence

Deliver Business Results

Benefits

We invite you to join Gingham Nation, where we invest in our associates through competitive compensation, benefits, and development opportunities, so they can continue to be their best at work, at home, and in their communities. Benefits offered to eligible Bath and Body Works associates include a no cost mental health and well-being program, health coverage with a variety of plans to choose from, flexible and affordable saving programs, paid time off and a merchandise discount. Visit bbwbenefits.com for details.

View Benefits Information

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.

We are an equal opportunity and affirmative action employer. We do not make employment decisions based on an individual’s race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status, pregnancy, genetic information, protected veteran status or any other legally protected status, and we comply with all laws concerning nondiscriminatory employment practices. We are committed to providing reasonable accommodations for associates and job applicants with disabilities. Our management team is dedicated to ensuring fulfillment of this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, associate activities and general treatment during employment. We only hire individuals authorized for employment in the United States.

Application window will close when all role(s) are filled.

Schedule: Full-time

Shift: Day Job

Travel: